What are the responsibilities and job description for the Senior Inventory & Cost Accountant position at Born Primitive?
We are seeking a Senior Inventory & Cost Accountant to own inventory accounting and supplier reconciliation processes end-to-end. This role will ensure inventory accuracy, maintain GAAP compliance, and support financial visibility across systems, suppliers, and warehouses.
The position will assume operational ownership of inventory accounting following WMS implementation and will play a key role in stabilizing and improving processes in a high-volume environment.
This role works closely with Finance, Supply Chain, and Warehouse teams to ensure operational processes support accurate inventory accounting.
As part of onboarding, this role will spend approximately 1–3 months rotating through general accounting responsibilities to gain familiarity with the Company’s financial processes, ERP workflows, and cross-functional operational systems before transitioning into inventory accounting onboarding and responsibilities. This rotation is intended to build a strong understanding of how inventory, purchasing, payables, and financial reporting interact within the broader accounting function.
Responsibilities
GAAP Inventory Accounting
The position will assume operational ownership of inventory accounting following WMS implementation and will play a key role in stabilizing and improving processes in a high-volume environment.
This role works closely with Finance, Supply Chain, and Warehouse teams to ensure operational processes support accurate inventory accounting.
As part of onboarding, this role will spend approximately 1–3 months rotating through general accounting responsibilities to gain familiarity with the Company’s financial processes, ERP workflows, and cross-functional operational systems before transitioning into inventory accounting onboarding and responsibilities. This rotation is intended to build a strong understanding of how inventory, purchasing, payables, and financial reporting interact within the broader accounting function.
Responsibilities
GAAP Inventory Accounting
- Own GAAP-compliant inventory accounting, including capitalization, landed cost, valuation, reserves, and adjustments
- Prepare and review inventory-related journal entries, reconciliations, and rollforwards
- Ensure inventory balances are audit-ready and well-documented
- Independently reconcile inventory between the ERP, RF-Smart, 3PLs, and internal warehouse
- Lead investigation and resolution of inventory discrepancies, including historical clean-up
- Serve as the primary inventory accounting contact for internal and external stakeholders
- Perform detailed three-way matching of POs, receiving records, and supplier invoices
- Validate unit pricing consistency between supplier invoices, purchase orders, and ERP records
- Reconcile supplier balances, deposits, invoices, and payments
- Maintain accurate open PO reporting/tracking, resolve PO related discrepancies, and assist in closing legacy or completed purchase orders
- Prepare and maintain vendor payment schedules and supporting analysis in coordination with Finance leadership
- Track supplier deposits and applications
- Support supplier communication related to billing discrepancies and payment coordination
- Transition management of supplier payment tracking and communication to the finance function
- Maintain and refine landed cost capitalization methodologies in coordination with finance leadership and supply chain team
- Perform monthly landed cost true-ups and costing analysis
- Monitor costing accuracy and identify inconsistencies
- Review and reconcile freight and supplier invoices related to inventory
- Refine inventory accounting processes post–RF-Smart go-live
- Leverage WMS experience (RF-Smart, Deposco, or similar) to improve inventory workflows
- Assist in developing and documenting inventory accounting policies and controls
- Identify root causes of discrepancies and implement process improvements
- Participate in a temporary onboarding rotation within the general accounting function to develop familiarity with company processes, ERP workflows, and operational systems
- Perform hands-on day-to-day accounting tasks including possible support for accounts payable, accounts receivable, credit card reconciliations, and other operational accounting activities
- Assist with preparation of journal entries, account reconciliations, and supporting schedules as part of the month-end close process
- Preparation of reconciliations of balance sheet accounts and assist in identifying and resolving discrepancies
- Gain familiarity with purchasing, payables, and operational workflows that impact inventory accounting
- Collaborate with the broader accounting team to understand operational flows impacting financial reporting and inventory accounting
- Bachelor’s degree in Accounting required
- 5 years of progressive accounting experience in a corporate accounting environment, including at least 3–5 years working directly with inventory accounting, cost accounting, or operational accounting functions supporting inventory
- Strong foundation in general corporate accounting principles
- Experience supporting operational accounting functions such as accounts payable, accounts receivable, account reconciliations, and month-end close
- Strong command of US GAAP inventory concepts
- Experience reconciling inventory across systems (ERP/WMS/3PL)
- Demonstrated ability to independently own complex inventory processes
- ERP experience required (NetSuite preferred)
- Comfortable working with high-volume transactional data