What are the responsibilities and job description for the Distribution Services -Procurement Coordinator position at Border States?
Be part of a growing, successful company in an exciting and challenging field. Border States is 100% employee-owned, which means you’re empowered to make decisions, find solutions and receive rewards for your hard work.
This position will be located in: Fargo, ND
Application Deadline: October 30, 2026 or Posted Until Filled
Please note that the position may be filled before or after the listed application deadline. Applications will only be accepted while the posting remains active.
Job Summary
The Distribution Services – Procurement Coordinator supports the day-to-day operations of the Procurement Department in providing customer service to employee-owners across the organization through process ownership, project execution, and data intensive support. Resolves questions, applying knowledge of daily procurement operations including inventory, purchasing, sourcing, and costing. Navigates the organization, providing additional direction to complex inquiries. Enters detailed information for requests into a tracking program and ensures resolution in a timely manner. Performs data quality audits and cleanses master records to maintain accurate and reliable data.
Responsibilities
Essential Functions
Frequency at which you would carry/lift in a typical day:
Occasionally 0 – 33% Frequently 34 – 66% Continuously: 67 – 100%
Lift from Waist: < than 10 lbs. - Not at all10 to 25 lbs. - Not at all 26 to 50 lbs. - Not at all 51 to 75 lbs. - Not at all 75 to 100 lbs. - Not at all 100 lbs. - Not at all Lift from Floor:
< than 10 lbs. - Frequently10 to 25 lbs. - Not at all 26 to 50 lbs. - Not at all 51 to 75 lbs. - Not at all 75 to 100 lbs. - Not at all 100 lbs. - Not at all Carried for Distance:
< than 10 lbs. - Not at all10 to 25 lbs. - Not at all 26 to 50 lbs. - Not at all 51 to 75 lbs. - Not at all 75 to 100 lbs. - Not at all 100 lbs. - Not at all
Physical Activity
Frequency at which you would do the following in a typical day:
This job description is a summary of the job duties and responsibilities and is not intended to cover all possible job duties and is subject to change at the employer’s discretion. Employees must be able to perform the essential job duties and satisfy job requirements either with or without a reasonable accommodation.
Our History
Border States is a leader in the electrical supply distribution industry with approximately 130 locations in 31 states. Our employee-owners are second to none in delivering top-notch customer service and in demonstrating extra-ordinary people skills. We are one of the largest independent electrical distributors in the United States providing products and services to the construction, industrial and utility industries. Border States has a competitive benefit package and is a 100 percent employee-owned company. Employee-ownership is a significant part of our culture and our success stems from the dedication of our employee-owners. We practice open-book management and our employee-owners are empowered with clearly defined levels of authority to be innovative and decisive, allowing us to respond quickly to the needs of customers. Employee-owners understand their roles in the success of the company and care about customers’ needs, which drives our focus on adding value to everything we do. We recognize that not all customers are the same and each has specific requirements. Our employee-owners understand these diverse needs and have the commitment, resourcefulness and flexibility to outperform all others.
Values
As a Border States employee-owner, you’re responsible for living our mission, service philosophy and service standards.
Our Purpose
We believe unstoppable businesses shouldn't go it alone. We are owners - of relationships, of outcomes, of every moment these unstoppable businesses need to deliver.
Service Philosophy
We earn customer loyalty and confidence by caring about their needs and adding value to everything we do.
Service Standards
Border States employee-owners are competent, accurate, responsive, and engaged .
Your career
Join an experienced team at one of the largest electrical distributors in the United States. What are you waiting for?
Border States has a competitive benefits package which includes but is not limited to:
Health, Dental and Vision Benefits
Accident, Critical Illness, Hospital Indemnity
FSA & HSA
Employee Stock Ownership Plan (ESOP)
Disability Benefits
401(k) Retirement Plan
Life Insurance
Employee Assistance Program
Paid Holidays
Paid Volunteer Time
Personal Leave time and more!
Border States provides bonuses to their employee-owners upon the achievement of branch and company goals.
Equal Opportunity For All
It’s not just the law. It’s something we’ve believed in since our founding. We value the diversity of all of our employee-owners and will always be an equal opportunity employer.
Drug Free/Smoke Free workplace
Employment may be contingent on the offered candidate successfully passing one or more of the following pre-employment screenings:
This position will be located in: Fargo, ND
Application Deadline: October 30, 2026 or Posted Until Filled
Please note that the position may be filled before or after the listed application deadline. Applications will only be accepted while the posting remains active.
Job Summary
The Distribution Services – Procurement Coordinator supports the day-to-day operations of the Procurement Department in providing customer service to employee-owners across the organization through process ownership, project execution, and data intensive support. Resolves questions, applying knowledge of daily procurement operations including inventory, purchasing, sourcing, and costing. Navigates the organization, providing additional direction to complex inquiries. Enters detailed information for requests into a tracking program and ensures resolution in a timely manner. Performs data quality audits and cleanses master records to maintain accurate and reliable data.
Responsibilities
Essential Functions
- Provides customer service to branch inquiries and requests coming through all forms of communication.
- Develops and maintains effective working relationships with the organization’s branches, procurement department teams, and other internal departments.
- Resolves questions, applying knowledge of day-to-day procurement operations including inventory, purchasing, sourcing, and costing. Questions may include: material information, identification and availability, vendor contact information, purchase order tracking and updates, vendor and customer costing inquiries, cost/price adjustment coordination and documentation, transfer route and buy schedule information.
- Logs, completes and/or coordinates incoming requests.
- Responsible for master data execution for materials and vendors, adhering to established data standards.
- Responsible for cleansing and consolidating data to correct data quality problems.
- Responsible for maintenance, coordination, and support of key, reoccurring and data intensive processes.
- Provides responsive and effective support for ad-hoc project requests, database process and ERP query maintenance needs.
- Executes upon assigned data intensive projects. Collaborates with business units on their preferred deliverables and effective implementation across their areas.
- Provides internal cost excellence process improvement opportunities to the organization. Includes automation, collaboration, and elimination of process steps internally to our team as well as externally to the business units we support.
- Assists in acquisitions, mergers, conversions, branch openings, customer implementations, and master data initiatives.
- Assists on other data intensive projects across other business units of the company.
- Writes or revises process instructions and procedures to document new and existing processes.
- Completes required training as needed.
- Performs other duties as assigned by supervisor or designate.
- Minimum of a four-year business, technical, or related degree preferred or the equivalent in work experience required.
- Prior supply chain, business/data analyst, customer service, or relevant work experience with knowledge of operating a variety of office equipment preferred.
- Prefer strong working knowledge of PC for Windows and Microsoft Office (Outlook, Excel, Access, Word, PowerPoint, SharePoint, and Teams).
- Provides exceptional customer service by consistently meeting standards of service excellence - competence, accuracy, responsiveness, and engagement.
- Demonstrates strong interpersonal, written, and verbal communication skills, along with effective presentation and analytical abilities.
- Exhibits a proactive commitment to process improvement and operational efficiency.
- Self-motivated and able to work independently while driving results
Frequency at which you would carry/lift in a typical day:
Occasionally 0 – 33% Frequently 34 – 66% Continuously: 67 – 100%
Frequency at which you would do the following in a typical day:
- Sitting (a continuous period of being seated) - Frequently
- Standing (for sustained periods of time) - Occasionally
- Walking (moving about on foot to accomplish tasks) - Occasionally
- Bending/stooping (downward and forward) - Occasionally
- Crawling (moving about on hands and knees or hands and feet) - Not at all
- Climbing/Walking Stairs (ascending or descending) - Occasionally
- Reaching (extending arms in any direction) - Frequently
- Crouching/squatting (bending the body downward and forward by bending leg and spine) - Not at all
- Kneeling (bending legs at knee to come to rest on knee(s)) - Occasionally
- Balancing (maintaining body equilibrium to prevent falling) - Occasionally
- Repetitive motion (substantial movement (motions) or the wrists, hands, and/or fingers) - Occasionally
- Pivoting (movement in any direction with one foot, keeping the other in contact with the floor) - Occasionally
- Pushing/Pulling (using upper extremities to press against or draw or tug) - Occasionally
- Grasping (Applying pressure to an object with the fingers and palm) - Continuously
- Fingering (picking, pinching, typing; working with primarily fingers and not whole hand) - Frequently
- Talking (expressing or exchanging ideas by means of the spoken word) - Frequently
- Driving (the control and operation of a motor vehicle) - Occasionally
- Desk work (work usually performed at a desk) - Continuously
- Use of a computer - Continuously
- Use of a telephone - Frequently
- Hearing (Perceiving the nature of sounds at normal speaking levels) - Continuously
- Exposure (to adverse weather & temperature conditions) - Occasionally
- Travel (travel needed to perform job duties) - Occasionally
This job description is a summary of the job duties and responsibilities and is not intended to cover all possible job duties and is subject to change at the employer’s discretion. Employees must be able to perform the essential job duties and satisfy job requirements either with or without a reasonable accommodation.
Our History
Border States is a leader in the electrical supply distribution industry with approximately 130 locations in 31 states. Our employee-owners are second to none in delivering top-notch customer service and in demonstrating extra-ordinary people skills. We are one of the largest independent electrical distributors in the United States providing products and services to the construction, industrial and utility industries. Border States has a competitive benefit package and is a 100 percent employee-owned company. Employee-ownership is a significant part of our culture and our success stems from the dedication of our employee-owners. We practice open-book management and our employee-owners are empowered with clearly defined levels of authority to be innovative and decisive, allowing us to respond quickly to the needs of customers. Employee-owners understand their roles in the success of the company and care about customers’ needs, which drives our focus on adding value to everything we do. We recognize that not all customers are the same and each has specific requirements. Our employee-owners understand these diverse needs and have the commitment, resourcefulness and flexibility to outperform all others.
Values
As a Border States employee-owner, you’re responsible for living our mission, service philosophy and service standards.
Our Purpose
We believe unstoppable businesses shouldn't go it alone. We are owners - of relationships, of outcomes, of every moment these unstoppable businesses need to deliver.
Service Philosophy
We earn customer loyalty and confidence by caring about their needs and adding value to everything we do.
Service Standards
Border States employee-owners are competent, accurate, responsive, and engaged .
Your career
Join an experienced team at one of the largest electrical distributors in the United States. What are you waiting for?
Border States has a competitive benefits package which includes but is not limited to:
Health, Dental and Vision Benefits
Accident, Critical Illness, Hospital Indemnity
FSA & HSA
Employee Stock Ownership Plan (ESOP)
Disability Benefits
401(k) Retirement Plan
Life Insurance
Employee Assistance Program
Paid Holidays
Paid Volunteer Time
Personal Leave time and more!
Border States provides bonuses to their employee-owners upon the achievement of branch and company goals.
Equal Opportunity For All
It’s not just the law. It’s something we’ve believed in since our founding. We value the diversity of all of our employee-owners and will always be an equal opportunity employer.
Drug Free/Smoke Free workplace
Employment may be contingent on the offered candidate successfully passing one or more of the following pre-employment screenings:
- Criminal background check (required for all positions)
- Motor Vehicle Record (MVR) check (required for positions involving driving)
- Drug testing