What are the responsibilities and job description for the Install Coordinator position at Boothe's Heating, Air, Plumbing, Drains & Electrical?
We are seeking a highly organized and detail-oriented Install Coordinator to manage and oversee all rebate processing and installation administrative functions for our residential HVAC, plumbing, and electrical divisions.
With updated rebate submission requirements allowing only 30 days for processing, this role is critical to ensuring all paperwork, documentation, and compliance requirements are submitted accurately and on time. The ideal candidate thrives in a fast-paced environment, is deadline-driven, and understands the importance of protecting company revenue through precise documentation and follow-through.
Why You’ll Love Working at Boothe’s
💰 Competitive Pay $17-$18/hour
🎉 Paid Time Off 2 weeks PTO 7 paid holidays (including your birthday!)
🏥 Comprehensive Benefits 50% company-paid health, dental & vision insurance for you and your family
💼 Retirement Plan 401(k) with company match
🛡️ Protection & Support Life Insurance, Short- and Long-Term Disability
📚 Career Growth Continuous paid training and professional development
🤝 Team Culture Supportive, collaborative environment that celebrates your success
Rebate Management (Primary Focus)
Rebates directly impact customer satisfaction and company profitability. This position plays a vital role in protecting revenue, ensuring compliance, and maintaining our reputation for professionalism and efficiency.
Wrench Group and its affiliates are proud to be an Equal Employment Opportunity employer. We do not discriminate based upon race, religion, color, national origin, gender (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, gender expression, genetic information, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics. Wrench Group and its affiliates comply with federal and state disability laws and makes reasonable accommodations for applicants and employees with disabilities. If reasonable accommodation is needed to participate in the job application or interview process, please contact the company Human Resources office.
#BoothesLI
With updated rebate submission requirements allowing only 30 days for processing, this role is critical to ensuring all paperwork, documentation, and compliance requirements are submitted accurately and on time. The ideal candidate thrives in a fast-paced environment, is deadline-driven, and understands the importance of protecting company revenue through precise documentation and follow-through.
Why You’ll Love Working at Boothe’s
💰 Competitive Pay $17-$18/hour
🎉 Paid Time Off 2 weeks PTO 7 paid holidays (including your birthday!)
🏥 Comprehensive Benefits 50% company-paid health, dental & vision insurance for you and your family
💼 Retirement Plan 401(k) with company match
🛡️ Protection & Support Life Insurance, Short- and Long-Term Disability
📚 Career Growth Continuous paid training and professional development
🤝 Team Culture Supportive, collaborative environment that celebrates your success
Rebate Management (Primary Focus)
- Track and manage all manufacturer, utility, and distributor rebate programs
- Ensure all rebate documentation is collected, completed, and submitted within 30-day deadlines
- Audit install paperwork for accuracy and completeness prior to submission
- Communicate with installers, sales team, and customers to obtain missing documentation
- Maintain organized digital and physical rebate files
- Monitor rebate status and follow up on pending submissions
- Resolve rejected or incomplete rebate applications
- Stay current on rebate program changes and eligibility requirements
- Provide all rebate info updates to Install Coordination team as well as the Sales team.
- Review install packets for completeness (permits, invoices, AHRI certificates, serial/model numbers, etc.)
- Schedule inspections when needed
- Communicate with customers regarding required documentation
- Coordinate internally with sales, install crews, and accounting
- Assist with close-out process for completed jobs
- Previous experience in HVAC, plumbing, electrical, construction, or home services industry preferred
- Experience with rebate processing strongly preferred
- Highly detail-oriented and deadline-driven
- Strong organizational and time management skills
- Excellent written and verbal communication skills
- Proficient in Microsoft Office and CRM/dispatch software
- Ability to manage multiple projects simultaneously
- Self-motivated and able to work independently
- Experience with Service Titan preferred
- Strong follow-up habits
- Process-oriented mindset
- Ability to hold others accountable for required documentation
- Comfortable communicating with customers, utility companies, and manufacturers
- Ability to problem-solve quickly when documentation is missing or incorrect
Rebates directly impact customer satisfaction and company profitability. This position plays a vital role in protecting revenue, ensuring compliance, and maintaining our reputation for professionalism and efficiency.
Wrench Group and its affiliates are proud to be an Equal Employment Opportunity employer. We do not discriminate based upon race, religion, color, national origin, gender (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, gender expression, genetic information, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics. Wrench Group and its affiliates comply with federal and state disability laws and makes reasonable accommodations for applicants and employees with disabilities. If reasonable accommodation is needed to participate in the job application or interview process, please contact the company Human Resources office.
#BoothesLI
Salary : $17 - $18