What are the responsibilities and job description for the Administrative Assistant position at Booth & Associates?
Description
Are you highly organized, proactive, and looking to be a key part of a growing team? We’re hiring a Full-Time Administrative Assistant for our Summerville office. This in-office position supports daily operations, assists Project Engineers, and helps maintain a positive, efficient work environment.
What You’ll Do:
In this dynamic role, you'll be responsible for a variety of administrative, operational, and support tasks that help keep our team productive and our office running smoothly.
Key Responsibilities:
Are you highly organized, proactive, and looking to be a key part of a growing team? We’re hiring a Full-Time Administrative Assistant for our Summerville office. This in-office position supports daily operations, assists Project Engineers, and helps maintain a positive, efficient work environment.
What You’ll Do:
In this dynamic role, you'll be responsible for a variety of administrative, operational, and support tasks that help keep our team productive and our office running smoothly.
Key Responsibilities:
- Provide comprehensive administrative support to local staff and Project Engineers
- Maintain document retention systems and organize physical/digital records
- Proactively identify areas where help is needed and offer solutions
- Manage calendars, meetings, and office schedules
- Prepare bid documents, contracts, internal reports, memos, and documentation
- Run local errands (mileage reimbursed)
- Maintain office supplies and order as needed
- Assist at Reception, such as answering phone calls and greeting visitors
- Assist with employee relations tasks/events as directed, supporting team morale and communication
- Help foster a positive and inclusive office environment
- Take initiative to solve problems, think outside the box, and improve workflows
- Support Project Managers in monitoring and tracking project schedules, budgets, and overall project performance
- Assist Project Engineers in preparing, maintaining, and distributing project reports and related documentation
- Assist in maintaining company fleet vehicles and assist employees with company credit card receipts
- Contribute to the development, implementation, and continuous improvement of Standard Operating Procedures (SOPs) to enhance operational efficiency and consistency
- Support and contribute to a company-wide safety culture by following established safety standards, policies, and best practices, helping to ensure a safe environment for employees, clients, and the public
- 2 years of administrative experience
- Cheerful, dependable, professional disposition and strong interpersonal skills
- Willingness to learn and take on new challenges with a positive attitude
- Excellent organization and attention to detail
- Ability to think critically, solve problems, and adapt to changing needs
- Proactive mindset – seeks out work rather than waiting for direction
- Comfortable working independently and as part of a team
- Proficient in Microsoft Office Suite (Word, Excel, Outlook)
- Familiarity with document retention and office management practices
- Experience supporting professional teams (engineering or technical background a plus)
- Valid driver’s license and reliable transportation