Business Office Manager

Full-Time | Crane & Transport Industry

POSITION OVERVIEW

The Business Office Manager is a pivotal leadership role responsible for overseeing the financial, administrative, and operational office functions of our crane and transport company. This individual will serve as the organizational backbone of our business office — ensuring accuracy, compliance, and efficiency across billing, accounting, HR vendor relations, and internal processes. The ideal candidate brings exceptional attention to detail, a proactive mindset, and a strong commitment to integrity and professionalism.

KEY RESPONSIBILITIES

Billing & Revenue

• Coordinate percent-complete billing and revenue recognition processes
• Prepare and issue accurate customer invoices in a timely manner

Accounting & Financial Oversight

• Perform bank reconciliations and oversee deposit processes
• Conduct monthly AP reconciliations to ensure accuracy and completeness
• Submit bills for internal approval following established workflows
• Oversee credit card reconciliation and expense reporting
• Process vendor bills and manage accounts payable, including payment scheduling

Expense & Approval Management

• Review and approve business expenses in accordance with company policy
• Ensure proper documentation and coding for all expenditures

HR, IT & Vendor Relations

• Manage relationships with HR and IT vendors, serving as the primary point of contact
• Coordinate vendor agreements, renewals, and performance expectations

Compliance & Payroll Support

• Oversee DOT compliance documentation and recordkeeping
• Manage and submit DOT quarterly and annual filings in accordance with regulatory requirements
• Conduct timecard quality assurance review to ensure accuracy prior to payroll processing

Process Improvement & Special Projects

• Identify opportunities for business process improvement and implement solutions
• Lead or support special projects as assigned by leadership

REQUIRED QUALIFICATIONS

• Proficiency in QuickBooks Online for accounting and financial management
• Advanced skills in spreadsheet applications (Microsoft Excel or Google Sheets)
• Exceptional organizational skills with the ability to manage multiple priorities simultaneously
• Strong attention to detail and commitment to accuracy in all financial and administrative work
• Critical thinking and analytical problem-solving abilities
• Ability to multitask effectively in a fast-paced, deadline-driven environment
• Strong written and verbal communication skills
• Must be a team player who collaborates effectively across departments and supports shared goals
• Demonstrates a high level of professionalism in all interactions, communications, and conduct

PREFERRED QUALIFICATIONS

• Working knowledge of DOT (Department of Transportation) compliance requirements
• Prior experience in the crane, heavy equipment, or transportation industry
• Experience with Bill.com or comparable project/operations management platforms
• Familiarity with accounts payable workflows in a service-based business environment

CORE VALUES

All team members at our company are expected to embody the following core values in every aspect of their work:

• Integrity — We do what is right, even when no one is watching. Honesty and transparency are non-negotiable.
• Tenacity — We are committed, persistent, and solution-oriented. We see challenges as opportunities and never settle for "good enough."
• Customer First — We put our customers at the center of everything we do. Delivering exceptional service is not optional; it is our standard.
• Problem Solver — We approach every obstacle with curiosity and creativity. We take ownership of challenges and drive them to resolution.
• Level-Headed — We remain calm, composed, and clear-minded under pressure. Sound judgment and steady leadership guide our decisions.

Benefits: Competitive bonus plan, PTO, Holiday Pay, IRA Plan, Vision/Dental and Medical Stipend Plan.

We are an Equal Opportunity Employer. All qualified applicants will receive consideration for employment.

Pay: From $70,000.00 per year

Benefits:

• Dental insurance
• Health insurance
• Paid time off
• Retirement plan
• Vision insurance

Work Location: In person

Salary : $70,000