Human Resources Onboarding Specialist

Job Description: We are seeking an Onboarding Specialist that understands great experiences don’t happen by accident – they are built by communication, care, and creativity. The Onboarding Specialist plays a key role in ensuring a smooth, engaging, and effective experience for new hires. This position is responsible for assisting in all aspects of the onboarding process — from pre-boarding and orientation through the employees’ first 90 days — ensuring that each new team member feels welcomed, informed, and set up for success.

Role and Responsibilities

• Coordinate all post-offer onboarding activities, ensuring every step is completed accurately and on time.

• Complete onboarding activities for new hires to include sending welcome emails, monitoring completion of required documentation, issuing badges, and completing E-Verify.

• Maintains onboarding trackers and checklists to ensure consistency with company policies and employment regulations.

• Schedules, coordinates and facilitates new hire onboarding programs, procedures, and new hire orientations- both virtual and in-person

• Prepares and distributes onboarding materials, schedules, and welcome packages.

• Partners with hiring managers, talent acquisition manager, and external vendors to ensure onboarding logistics, including relocations, background checks, and employment credit checks are completed in a timely and efficient manner.

• Brainstorms and assists in implementation of new onboarding processes to boost overall talent acquisition and employee experience success.

• Maintains monthly organizational charts.

• Maintains offboarding activities for terminated employees.

• Perform other duties as assigned.

Qualifications and Education Requirements

• Bachelor’s degree in Human Resource Management, Business, or similar field required.

• 1-3 years of Human Resources experience or equivalent experience preferred (Entry-Level Position)

Preferred Skills

• Strong PC skills, including proficiency with a variety of computer programs, such as Microsoft Office Suite.

• Organizational, communication, and time management skills are essential

• Must be able to handle multiple tasks with accuracy and timeliness, while maintaining positive customer service behaviors

• Ability to respect and maintain the highest level of confidentiality.

• High attention to detail is essential.

• Ability to summarize data and obtain reports from tracking systems and other reporting platforms.

Physical and Environmental Requirements

• Must be able to sit at a computer or desk for extended periods of time.
• Must be able to operate keyboard and telephone for repetitive motion activities.
• Must be able to lift objects up to 25 lbs. with or without assistance.
• Must be able to communicate using speech, sight, and sound with or without assistive device.