What are the responsibilities and job description for the Executive Assistant position at Bookkeeping Services?
Executive Assistant
Love finding answers that everyone else misses? Thrive on organization, research, and making someone else's day run smoothly? We may have the perfect role for you.
We're a growing bookkeeping company looking for an exceptional Executive Assistant who enjoys wearing many hats and genuinely loves helping a business operate at its best.
This isn't just a calendar-management position. We're looking for someone who gets excited about digging through information to find the "needle in the haystack," enjoys solving problems, and takes pride in making sure nothing falls through the cracks.
What You'll Do
- Manage the owner's calendar, appointments, and meetings.
- Coordinate schedules and help keep priorities on track.
- Conduct research on a wide variety of business topics and present findings clearly.
- Review client boards and monitor project progress.
- Pull reports and organize data for business decisions.
- Handle client billing and assist with invoicing.
- Follow up on action items and help keep projects moving.
- Organize documents, files, and business information.
- Communicate professionally with clients and vendors.
- Jump in wherever needed to keep the business running smoothly.
We're Looking For Someone Who Is:
- Naturally curious and enjoys researching answers.
- Exceptionally organized and detail-oriented.
- A self-starter who doesn't wait to be told what to do.
- Comfortable working independently and managing multiple priorities.
- Tech-savvy and quick to learn new software.
- Great at communicating, both verbally and in writing.
- Reliable, trustworthy, and able to handle confidential information.
- Someone who enjoys making other people's lives easier.
Bonus Points If You Have Experience With:
- Microsoft Office and Google Workspace
- Project management tools (ClickUp, Trello, Asana, Monday.com, etc.)
- Client management software
- Bookkeeping or accounting environments
- Data analysis or reporting
- Knowledge of Quickbooks Online
Why You'll Love Working With Us
We're a relaxed, flexible team that believes great work doesn't require a stuffy environment. We value initiative, trust, and people who genuinely enjoy learning new things. If you love solving problems, staying organized, and making a meaningful impact every day, we'd love to meet you.
If you're the type of person who enjoys the challenge of finding answers others can't, keeping everything organized, and helping a business grow, we encourage you to apply!
Pay: $24.00 - $26.00 per hour
Benefits:
- 401(k) matching
- Paid time off
- Retirement plan
Work Location: Hybrid remote in Chesterfield, MO 63017
Salary : $24 - $26