What are the responsibilities and job description for the Office Manager position at Bonnie Plants, LLC?
Summary/Objective Oversees the day-to-day operations of the Station office.
Essential Functions
Required Education and Experience
High School Diploma or GED
Knowledge, Skills & Abilities
Essential Functions
- Station Staffing Support – facilitate job application flow, hiring processes and onboarding process for new hires and rehired associates
- Employee records management – keep employee records up to date in UKG, utilize Electronic File Management system
- Ensures timely submission of Onboarding, Change of Status and Termination Form documentation to system administrators
- Compile and submit reimbursable expenses for processing
- Payroll - Compile, enter and submit weekly payroll inputs (data validation and reconciliation of discrepancies), timeclock setup for new associates, distribute paystubs to hourly associates (when required)
- Compile accident reports and submit work comp claims to corporate EHS team
- Training and compliance - Deliver mandatory training to station associates (including regulatory and company required training), maintain posters and other station signage
- Collaborate with corporate office on Accounts Receivable/Accounts Payable (AR/AP) issues
- Fleet compliance - Maintain DOT records (fleet maintenance and inspections, driver qualifications, run reports)
- Support Sales Team (new customer forms, truck binders and supplies)
- H-2A Program compliance (where applicable) – maintain all records, housing information, transportation vehicle documents, audit reports and time offered recordkeeping
- Maintain Organics program book and prepare for/participate in Station audits
- Maintain Station Logs – labor reports, pesticide applications, plug grade sheets, disease logs and testing
- Microsoft NAV (ERP – Enterprise Resource Planning)
- Enter a Production Plan
- Order supplies via the Requisition Worksheet
- Receive PO’s
- Receive Transfers
- Create Work Orders
- Approve & Post Work Orders
- Manage WIP & Finished good Inventory
- Manage Hard Goods Inventory
- Create Station & Route Transfers
- Maintain a clean and safe office environment; foster and support a team-centered culture
- Perform routine office tasks – answering phone, mail, emails, deliveries, and walk-ins.
Required Education and Experience
High School Diploma or GED
Knowledge, Skills & Abilities
- Must have strong computer literacy and be proficient in use of MS Office; proficiency in Microsoft NAV strongly preferred.
- Experience with data entry, including ability to enter data accurately, and be comfortable learning new technical systems as needed.
- Must have excellent organizational and communication (verbal and written) skills.
- Knowledge of greenhouse/growing operations and of rules, regulations, and guidelines of various federal or state Departments of Agriculture.
- Ability to take and follow directions and ability to work with little to no supervision.
- Must act with integrity, professionalism, and confidentiality, and appropriately handle private/sensitive information.
- Customer Service – basic familiarity with product availability, growing techniques and disease avoidance.