Legal Administrative Assistant

Legal Administrative Assistant

Washington, DC | Hybrid After Training | $75,000–$90,000

A well-established law firm in Washington, DC is seeking an experienced Legal Administrative Assistant to provide high-level administrative support to a team of attorneys.

This is an excellent opportunity for a polished legal administrative professional who enjoys working in a collaborative, supportive environment. The position offers a 37.5-hour work week with occasional overtime and, once fully trained, the opportunity to work remotely two days per week.

Responsibilities

• Manage attorney calendars, meetings, virtual conferences, and travel arrangements.
• Prepare, revise, format, and proofread correspondence, memoranda, charts, tables, presentations, and other legal and business documents.
• Assist with legal pleadings, summaries, presentations, and electronic filings.
• Format complex documents, convert PDFs to Word, and create Tables of Contents and Tables of Authorities.
• Maintain attorney contacts and electronic and paper filing systems.
• Assist with conflict checks, opening new matters, and preparing engagement letters.
• Enter and maintain attorney time entries.
• Assist with monthly client billing.
• Prepare expense reimbursement requests and maintain related tracking spreadsheets.
• Maintain records relating to professional memberships, bar associations, and attorney activities.
• Prepare news and regulatory update communications for distribution.
• Conduct occasional research.
• Provide back-up reception coverage as needed.
• Manage multiple priorities and deadlines while maintaining a high level of accuracy and confidentiality.

Qualifications

• 10–15 years of law firm experience preferred.
• Bachelor’s degree preferred; substantial law firm or professional services experience may be considered in lieu of a degree.
• Strong proficiency with Microsoft Office Suite, particularly Word, Outlook, and Excel.
• Experience with document management systems such as NetDocuments or a similar platform strongly preferred.
• Experience with legal timekeeping, billing, expense, and CRM platforms is a plus.
• Exceptional organizational skills and attention to detail.
• Strong written and verbal communication skills.
• Ability to manage changing priorities and multiple attorney requests in a deadline-driven environment.
• Professional, dependable, and comfortable working both independently and collaboratively.
• Strong sense of ownership and pride in producing accurate, polished work product.

Compensation & Benefits

Salary: $75,000–$90,000, depending on experience, plus eligibility for a discretionary performance bonus.

The firm offers a comprehensive benefits package that includes:

• Medical, dental, and vision insurance
• 401(k) and profit-sharing opportunities
• Paid vacation and personal leave
• Parental leave
• Life and disability insurance
• Transportation and parking benefits
• Dependent care benefits
• Health savings account options

Schedule

• Washington, DC office
• 37.5-hour work week
• Occasional overtime
• Hybrid schedule with up to two remote days per week after training

This is a strong opportunity for an experienced legal administrative professional seeking a stable, collegial law firm environment with excellent benefits, work-life balance, and long-term growth potential.

Bonnie Jones Associates, L.L.C. is your source for finding and filling permanent financial, accounting, administrative, legal, executive assistant, accounting and HR positions. Our professional staff matches the right candidate with the right employer and we take a lot of pride in that responsibility. Bonnie Jones Associates, L.L.C. has over eighty years of combined recruiting experience.

Our commitment to you is that we will work very hard to find you the right match. Our hope is that you will be very happy that you have chosen to work with us and that you feel we have done a good job for you. Please browse our web site, www.bonniejones.com and contact us so that we can make a happy match for you!