Court Clerk II (2)

JOB TITLE: COURT CLERK II

Department: Courthouse
Supervisor: Civil & Criminal Supervisors / Director
Supervision Exercised: None
Exempt Status: Hourly
Benefits Eligibility Status: Eligible
BOCC Approval: 11/19/2024

SUMMARY

The Court Clerk II is an administrative support position that assists in the successful operation of
the District Court. Work involves recurring situations with occasional variances. Regular
independent judgment is required to apply standard practices and procedures and decision-
making within clearly defined parameters. Works independently with limited supervision, under
the general direction of the Supervisors and Director. Communicates frequently with others
throughout the department, other county and state departments and others outside the
organization. Work has a definite impact on the operations of the District Court. Work is typically
performed in an office environment with significant intermittent stress due to deadlines. Does
not typically involve travel outside the local area.

ESSENTIAL FUNCTIONS

The essential functions include, but are not limited to, the following duties and responsibilities
which are not listed in any particular order of priority and may be amended or added to by the
County at any time:

• A master multi-tasker with excellent communication skills and upbeat attitude. Assists

management, judges and visitors to the courthouse by handling a variety of tasks, including
but not limited to, providing quality customer service to the public who are conducting
business within the courthouse, processing court-related paperwork, collecting fees, and
accurately entering data into the court management system. Will provide polite and
professional assistance via phone, mail, email, and over-the-counter and is generally a
helpful and positive presence.

• Works independently, following written and verbal instructions to accurately process all

court-related documentation.

• Prepares complex criminal documents, which include but are not limited to Orders,

Notices, Warrants, Summons, correspondence, and other documents at the direction of
the court and/or as required based on processes and procedures.

• Performs a variety of complex technical duties involving interwoven data entry tasks,

entering critical data into the statewide case management system, and attaching
paperwork to files in preparation and response to court hearings, interim and final court
orders, and all manner of paperwork generated to process the caseload for the assigned
resident judge, out of county judges and senior judges.

• Reviews for accuracy and processes all documentation filed through the state-wide e-filing

system in accordance with established state practices and procedures.

• Assists in maintaining the official court record. File stamps documents to show an official

date that determines whether matters meet statutory time limits therefore permitting
them to be heard, when they are to be heard, if an appeal will be considered, etc.
Schedules court hearings. Does required data entry for the official record, including
entering Event details as part of the case’s permanent record. Distributes paperwork to
counsel and parties.

• Performs a wide variety of complex and diverse duties requiring independent judgment

and a full understanding and knowledge of legal terminology and court procedures.
Processes time sensitive legal matters. Properly routes files to judges or staff as needed
according to the type of file and the type of process needed at that particular time of case
progression for that particular file.

• Assists customers in person, by phone, email, fax, and mail. Liaison with the public,

attorneys, law enforcement, and other departments both within and out of Bonner County
in all court operational matters. This position directly represents the court so must perform
all duties in an honest and ethical manner.

• Provides a respectful environment for the timely administration of justice. Maintains

confidentiality when handling sensitive matters. Acts with appropriate discretion.
Performs other court related tasks as required.

• Routes legal documents, electronically filed throughout the day, to the appropriate judge,

staff attorney, or clerk, paying particular attention to rushed or sensitive filings with
deadlines.

• Creates new civil and criminal cases filed over-the-counter or by email from the public or

Prosecutor’s office. Prepares Orders, Summons, or Warrants at the direction of the judges
and/or based on case-type. Communicates with the Sheriff’s office to ensure accurate
party information before issuing Summons, Warrants, and Protection Orders.
Communicates with LillyBrooke and the Sheriff’s office for the timely service of Protection
Orders.

• Performs monthly review of civil cases to assure cases are progressing pursuant

established time-standards.

• Collaborates with Supervisors and the Director to establish efficient processes and

procedures to meet Idaho Supreme Court best business practices.

• Ability to multi-task and maintain composure with a number of incoming telephone lines,

high volume walk-in customer traffic and ability to handle occasional challenging situations
with the general public in a professional and tactful manner.

SECONDARY FUNCTIONS

JOB SPECIFICATIONS

comprehend, interpret and follow complex oral and written instructions, ability to prepare

documents, business correspondence, business memos, publications and information
pursuant to the law and Idaho Court Rules, safety rules, court and county policies and
procedures.

• Maintain confidentiality in all matters relating to the business of the District Court. Keep

confidential communications, documents, and data collected as a result of case filings.

• Maintain integrity and a professional demeanor at all times.
• Ability to establish and maintain effective working relationships with the general public.
• Ability to follow directions, work in a professional manner, and develop effective working

PHYSICAL ABILITIES & WORKING CONDITIONS

While performing the duties of this job, the employee is frequently required to stand, walk, sit for
extended periods of time, use hands to keyboard, handle or manipulate tools used in performing
the job and reach with hands and arms. The employee must occasionally lift and/or move up to
25 pounds. Specific vision abilities required by this job include close vision, distance vision, color
vision, peripheral vision, depth perception and ability to adjust focus. Ability to hear delayed
playback on recording systems to assure court hearings are being recorded for transcription. Must
have the ability to work quickly and accurately, maintaining efficiency while working under time
pressure and deadlines. The noise level in the work environment is moderate. There are daily
exchanges with co-workers, many of whom regularly need the judicial assistant’s services between
court sessions. Must also respond on these limited breaks from court to the public, attorneys, law
enforcement, other agencies and departments who are also accessing services by phone, mail,
email, fax, in person, or via interoffice mail. Must be prepared to remain in court for extended
periods of time. While performing the duties of this job, the employee is regularly exposed to
germs, bacteria, and virus through contact with the public. They are also working with high-risk
individuals (i.e. current or former felons and mentally unstable persons) and hazardous materials
in the form of exhibits such as caustic chemicals, weapons, items with blood, etc. Many exhibits
arrive packaged to limit exposure. Commonly in court for extended periods of time with
incarcerated individuals with hygiene and behavior issues.

Disclaimer: This job description is not an employment agreement or contract, and management
reserves the right to modify it when necessary.

I have reviewed and agree this Job Description accurately reflects the current responsibilities of
my position. I also acknowledge that it will be placed in my Personnel File.