Operations and Finance Manager

Job Description  

Bonefish Systems LLC 

Title: Operations & Finance Manager  

Status: Full-Time, Exempt, On-site

Summary:  

Bonefish Systems LLC is seeking a highly motivated and hands-on Operations & Finance Manager to support the business’ day-to-day financial, operational and administrative functions. This is a key role within the organization which will require strong business judgement, analytical ability, organizational skills, and the ability to manage multiple priorities.  

The ideal candidate will be highly proficient in Quickbooks Online and Microsoft Excel, and will take ownership of core financial and operational processes including payroll, customer invoicing, leadership reporting, HR administration, and business process/project support. The Operations & Finance Manager will play an active role in company initiatives, operational improvements, and strategic projects by providing analysis, recommendations and organizational support to the Chief Executive Officer.  

We are seeking a business-minded professional who can operate independently, maintain confidentiality, and contribute meaningfully to the overall efficiency and success of the organization. This role will have no direct reports.  

Key Responsibilities:  

Financial Operations & Reporting 

• Manage day-to-day accounting and financial operations using Quickbooks Online  
• Process and manage payroll as the primary payroll administrator  
• Generate and distribute customer invoices and assist with accounts receivable tracking 
• Assist with accounts payable processes and vendor coordination  
• Prepare monthly financial and operational reporting for the CEO and leadership team, including:  
• Profit & loss reporting 
• Cash flow preparation/analysis  
• Financial trend analysis  
• Operational reporting and KPI tracking  
• Analyze financial and operational data to identify risks, trends and opportunities 
• Support budgeting, forecasting and financial planning initiatives  
• Assist with maintaining accurate financial records and internal controls  

HR & Administrative Operations  

• Support various HR-related functions including, but not limited to:  
• PTO tracking  
• Performance review tracking and coordination 
• Employee documentation and recordkeeping  
• General HR administrative support  
• Handle sensitive employee and financial information with professionalism and discretion  
• Assist with onboarding coordination and internal administrative processes related to hiring, terminations and promotions  

Operations & Project Support:  

• Support operational and strategic initiatives across the business  
• Perform research, analysis, and reporting related to new products, systems, and company iniatives  
• Identify areas for process improvements and operational efficiencies  
• Assist leadership with special projects as needed  
• Management multiple competing priorities while maintaining strong attention to detail and organization  
• Support company-wide procurement and facility management.  

Qualifications & Experience:  

• Minimum 6 years of experience in finance, accounting, operations or business administration within a small to mid-sized business environment  
• Bachelor’s degree in related field  
• Prove ability to operate successfully in a hands-on role spanning bookkeeping, payroll, HR support and operational coordination  
• Strong understanding of end-to-end financial process, including direct payroll processing experience.  
• Demonstrated ability to analyze data and generate meaningful business reports that support management decision-making 
• Strong business acumen with the ability to connect financial information to operational and strategic outcomes  
• Strong Quickbooks Online and Microsoft Excel proficiency  
• Proven ability to support business strategy through financial insight and operational analysis 
• Strong organizational and time-management skills with the ability to manage numerous priorities simultaneously  
• Self-motivated, resourceful and capable of working independently  
• Strong communication and interpersonal skills  
• Capability and desire to grow into broader responsibility, including oversight of more sensitive day-to-day financial operations over time