What are the responsibilities and job description for the Safety Coordinator position at Bonded Filter Company?
Position Summary / Why This Role Matters
BFC Solutions is seeking a detail-oriented Safety Coordinator to support the day-to-day administration of our safety, claims, compliance, and training programs. This role is critical to keeping safety processes organized, timely, and well-documented across a fast-paced, field-based operation. The Safety Coordinator will help track workers’ compensation claims, maintain safety records and reporting, support training communications and assignments, manage customer and third-party compliance portals, and coordinate follow-up related to incidents and driving events. This is a strong opportunity for someone who is highly organized, proactive, and comfortable working across multiple systems and internal teams.
What You Will Do
Claims, Incidents, and Follow-Up
- Coordinate the administrative workflow for workers’ compensation claims, including intake, reporting, documentation, follow-up, and status tracking.
- Maintain accurate internal logs for claims, incidents, OSHA recordability, restricted duty, lost time, return-to-work activity, and related safety metrics.
- Follow up with managers, HR, clinics, carrier partners, and internal stakeholders to ensure claims and incident documentation is complete and current.
- Assist with post-incident communication and follow-up to ensure action items are documented, communicated, and completed in a timely manner.
Training and Safety Communications
- Create, update, format, and distribute safety training materials, toolbox talks, presentations, alerts, and other communication tools.
- Coordinate safety training assignments and completion tracking, including follow-up with employees and managers on overdue or incomplete training.
- Support new hire and ongoing safety training administration by helping maintain training records, acknowledgements, and training materials.
- Assist with company safety communications related to policy reminders, seasonal hazards, incident trends, and safety expectations.
Driving Safety Program Support
- Review safety driving videos, dash cam footage, and other available materials related to vehicle incidents, complaints, near misses, coaching opportunities, and safe driving initiatives.
- Document findings from driving-related reviews and ensure appropriate records are maintained.
- Coordinate communication and follow-up related to driving events and video reviews, including manager notifications, coaching support, retraining assignments, and corrective action tracking.
- Maintain records related to safe driving reviews, coaching activity, training completion, repeat driving events, and related follow-up actions.
Compliance, Portals, and Reporting
- Manage company profiles and required submissions within customer safety/compliance portals, vendor prequalification systems, and other third-party platforms.
- Maintain current safety documentation, including training records, OSHA logs, certificates, written programs, and other required compliance materials.
- Prepare and maintain recurring safety reports, dashboards, trackers, and departmental documentation.
- Support audit preparation, customer safety reviews, compliance requests, and related recordkeeping needs.
- Maintain organized files and documentation in accordance with company standards and retention requirements.
What We Are Looking For
We are looking for a strong coordinator who brings organization, follow-through, sound judgment, and the ability to keep safety-related work moving across multiple stakeholders and systems.
Required
- 2 years of experience in safety administration, claims coordination, compliance support, HR coordination, or a similar administrative role.
- Strong organizational skills with the ability to manage multiple priorities, deadlines, and follow-up items.
- Strong attention to detail and ability to maintain accurate documentation and records.
- Strong written and verbal communication skills.
- Proficiency in Microsoft Office, including Excel, Word, and PowerPoint.
- Ability to work onsite and collaborate effectively with cross-functional teams.
- Ability to handle sensitive and confidential information with professionalism and discretion.
Preferred
- Experience supporting workers’ compensation claims administration and incident tracking.
- Familiarity with OSHA logs, safety documentation, and compliance recordkeeping.
- Experience managing third-party safety/compliance portals or contractor prequalification systems.
- Experience in a field-based, service, logistics, construction, manufacturing, or multi-site operational environment.
- Experience with LMS platforms, HRIS systems, incident tracking tools, or related systems.
- Associate’s or bachelor’s degree in safety, business, human resources, or a related field.
Success Measures
This role supports consistent execution and visibility across several core safety processes. Success in the role will be measured by:
- Timely and accurate claims and incident tracking
- Strong completion and follow-up discipline across training and compliance activities
- Accurate and current safety records, reports, and portal submissions
- Consistent communication and documentation related to driving events, coaching, and corrective actions
- Strong administrative support for the Safety Director and broader safety program
Physical and Work Environment Requirements
This role is primarily office-based and supports a field-driven business. The requirements below reflect the routine physical and work environment expectations of the position.
- Work is primarily performed in an office environment.
- Must be able to sit for extended periods and work regularly on a computer.
- Must be able to communicate effectively by phone, video, and email.
- Must be able to occasionally lift and move up to 20 pounds using safe lifting techniques.
- Occasional travel may be required.
- Occasional overtime may be required based on business needs.
Equal Opportunity and Important Notices
- BFC Solutions is an Equal Opportunity Employer and makes employment decisions without regard to any status protected by applicable law.
- Employment is at-will unless otherwise stated in a signed written agreement.
- Offers may be contingent on job-related background screening, drug screening, and/or motor vehicle record review, consistent with applicable law.
- This posting is intended to summarize the role and is not a contract of employment. Duties and requirements may change based on business needs.