Office Assistant

DESCRIPTION

About Us

BOND is a theatrical tour booking, marketing, and publicity agency connecting award-winning Broadway shows and live entertainment with venues and audiences across the country. At BOND, we believe connections matter: audiences and artists, presenters and producers, storytellers and stages.

Independently owned and built by a veteran team with decades of industry experience, BOND forms strategic, authentic, lasting, and profitable partnerships between producers and venues across North America.

Position Summary

This position is full-time and based in person/in office five days a week in New York City.

The Office Assistant will be responsible for a mix of operational and office duties. Position is non-exempt and will report directly to SVP Account Strategy and Partnerships.

The Office Assistant’s primary goal is to ensure the office and all its components run smoothly and efficiently. This role requires strong attention to detail, the ability to manage multiple projects and timelines, and excellent interaction skills with colleagues and affiliates. Confidentiality is a key component of this position.

Responsibilities

Office Duties

- Open and close the office daily.
- Greet guests as needed.
- Answer general office phone calls when necessary.
- Run office errands as required.
- Maintain kitchen organization and cleanliness, including managing the dishwasher, stocking supplies, and ensuring overall tidiness.
- Order and manage office and kitchen supplies, merchandise, storage systems, etc.
Sort and distribute incoming mail.
- Coordinate and facilitate office celebrations, including birthdays, staff retreats and monthly “Lunch and Learn” sessions.
- Maintain calendars for key company dates, including opening nights and industry events.
- Manage corporate gifts, opening night gifts, and other key event-related presents.
- Act as the primary contact for IT, building management, phone systems, and office-related service providers.
- Maintain and update the BOND website as needed.
- Liase with leadership to approve WFH and PTO requests alongside department heads and outside payroll.
- Collaborate with the outside CFO to manage administrative staff expenses and reimbursements through Expensify.
- Maintain, update, and distribute the company handbook with outside HR
- Oversee staff onboarding and offboarding processes with outside HR
- Other duties as assigned and necessary to maintain office operations.

Qualifications

Strong organizational skills and ability to multitask in a fast-paced environment.
Excellent communication skills and a positive, solution-based attitude when working with colleagues and industry professionals.
High attention to detail and discretion in handling confidential information.
Ability to work independently and take initiative while also collaborating with a team.
Proficiency in Microsoft Office (Word, Excel, PowerPoint) and other office management tools.
1-2 years of relevant office experience or internships preferred.

To Apply

Please send a resume and cover letter to [email protected]. Applications will be accepted on a rolling basis.
Non-exempt, full time, in person. Salary $45,000, commensurate with experience. Benefits are provided in accordance with the Bond Theatrical Group employee handbook.

Our Promise

BOND is committed to cultivating a diverse and inclusive environment and is proud to be an Equal Opportunity Employer, drug free workplace, and to comply with ADA regulations as applicable. All qualified applications will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, familial status, sexual orientation, national origin, ability, age, or veteran status.

We welcome new voices and earnestly encourage applications from candidates who may have relevant experience outside of commercial theatre marketing.

PLEASE NOTE: BOND strives to provide a dynamic work environment in which duties and responsibilities may shift to the strengths and interests of the team. Employees should be motivated by a fast-paced environment and a team of creative and motivated professionals.

This job description in no way states or implies that these are the only duties to be performed by the employee(s) incumbent in this position. Employees will be required to follow any other job-related instructions and to perform any other job-related duties requested by any person authorized to give instructions or assignments. All duties and responsibilities are essential functions and requirements and are subject to possible modification to reasonably accommodate individuals with disabilities.

To perform this job successfully, the incumbents will possess the skills, aptitudes, and abilities to perform each duty proficiently. Some requirements may exclude individuals who pose a direct threat or significant risk to the health or safety of themselves or others. The requirements listed in this document are the minimum levels of knowledge, skills, or abilities. This document does not create an employment contract, implied or otherwise, other than an “at will” relationship.

Physical Demands and Work Environment

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the functions.

While performing the duties of this position, the employee is regularly required to talk or hear. The employee frequently is required to use hands or fingers, handle or feel objects, tools, or controls. The employee is occasionally required to stand; walk; sit; and reach with hands and arms. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this position include close vision, distance vision, and the ability to adjust focus. The noise level in the work environment is usually low to moderate.

This listing is posted by BTG NY Limited Liability Company DBA Bond Theatrical Group.

SALARY

$45,000.00 – $45,000.00 per year