Legal Administrative Assistant

Bond, Schoeneck & King, PLLC, a law firm of more than 300 attorneys in over 30 practice groups, is accepting applications for a full-time Legal Administrative Assistant to support our attorneys in our School Law Practice Group in our Buffalo, NY office. The ideal candidate will have strong administrative and organizational skills, excellent communication abilities, and the capacity to manage multiple priorities in a fast-paced legal environment. This role provides direct support to attorneys handling matters related to public school districts, boards of education, and other educational institutions.

Key Responsibilities:

• Prepare, proofread, and format legal documents, correspondence, and memoranda, including contracts, policies, pleadings, and discovery materials.
• File documents with New York State and federal courts, as well as administrative agencies (e.g., NYSED, EEOC, PERB).
• Assist with research and cite-checking; maintain familiarity with legal terminology specific to school law.
• Manage attorney calendars, including client meetings, hearings, deadlines, and court/administrative appearances.
• Maintain and organize case files (electronic and paper), ensuring accuracy, confidentiality, and compliance with firm procedures.
• Coordinate with clients (school districts, boards, administrators) for document collection, signatures, scheduling, and follow-up.
• Track and manage deadlines for education-related matters such as grievances, disciplinary hearings, FOIL requests, and board of education meetings.
• Provide support in preparing packets, exhibits, hearing binders, and presentation materials.
• Enter and track billable time and assist with monthly billing.
• Handle routine administrative tasks, including mailings, scanning, copying, and phone coverage.
• Perform other duties as assigned.

Job Requirements:

• Minimum of 3 years of experience as a legal assistant or paralegal; prior experience in education law, labor/employment, or litigation is strongly preferred.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and document management systems.
• Strong knowledge of legal procedures and court/agency filing requirements in New York State.
• Excellent organizational skills with keen attention to detail and accuracy.
• Strong interpersonal and communication skills, with the ability to interact professionally with attorneys, clients, court personnel, and administrative agencies.
• Ability to prioritize multiple tasks, meet deadlines, and work independently as well as collaboratively.

At Bond, exceptional work product and a collegial work environment are cornerstones of our success. We are committed to the communities in which we live and work. Bond has long recognized the value, both to its team and to our communities, of active participation in and support of charitable, governmental, professional and community-based organizations.

This position's salary range is between $50,000 and $60,000, negotiable based on years’ experience.

Bond’s offer of employment is contingent on:

• Completion of a satisfactory business conflicts check
• Completion of a satisfactory background check
• Completion of a satisfactory reference check

Bond, Schoeneck & King PLLC provides all employees and applicants an equal employment opportunity in the manner required by law in all aspects of employment regardless of race, color, religion, creed, national origin, age, sex, sexual orientation, gender identity or expression, marital status, military status, disability, predisposing genetic characteristics, domestic violence victim status or any other status protected by local, state or federal law. We thank all applicants for their interest and will contact those candidates who are under consideration.