What are the responsibilities and job description for the Bookkeeper/Staff Accountant position at Bond-Pro Inc?
Who is Bond-Pro:
Bond-Pro is a 25 year old software company and the leader in providing enterprise software to surety companies to manage their specialty line of Surety Bonds.
Position Summary:
The Bookkeeper is responsible for maintaining accurate financial records, processing daily transactions, reconciling accounts, and ensuring compliance with company policies and accounting standards. This position supports operations by managing cash flow, vendor invoices, and reporting while coordinating payroll activities with a third-party payroll service provider.
Key Responsibilities:
- Record sales, receipts, and deposits accurately in accounting systems.
- Reconcile cash, credit card, and bank transactions on a daily and monthly basis.
- Record monthly journal entries for amortization and depreciation, etc.
- Maintain and balance general ledger accounts by verifying, allocating, and posting transactions.
- Maintain vendor files and set up new vendors with electronic payment processing including international wire transfers.
- Ensure HR insurance coverages are maintained and current.
- Process vendor invoices and prepare payments in accordance with company policy.
- Prepare and review financial statements, reports, and summaries for management.
- Communicate with the third-party payroll provider to ensure accurate employee records, wage adjustments, and payroll processing.
- Review payroll reports for accuracy, confirm hours and rate changes, and coordinate issue resolution.
- Point of Contact with 3rd Party payroll company to set up Payroll taxes for states as needed.
- Process E-Verify for all new employees.
- Support audits and tax preparation by providing documentation and reconciliations as needed.
- Professionally contact past due customers to collect payment on invoices.
- Prepare Ad hoc reports for other departments as needed including past cost figures for modeling customer account.
- Complete annual workers compensation audit.
- Serve as 401K administrator.
- Backup for Immigration dealings with potential hires and employment verifications.
- Process monthly and Quarterly sales tax returns for multiple states.
- Provide administrative and accounting support to management as required.
Qualifications:
- High school diploma required; Associate’s or Bachelor’s degree in Accounting, Business, or related field preferred.
- Minimum of 5 years of bookkeeping or accounting experience.
- Proficiency in accounting software (e.g., QuickBooks, NetSuite, or similar) and Microsoft Excel.
- Experience working with third-party payroll systems (e.g., ADP, Paychex, or similar).
- Excellent organizational, communication skills, attention to detail, accuracy and confidentiality.
Work Environment:
This position is in person at our offices at 1501 E 2nd Ave, Tampa FL 33605 Monday through Friday.
Benefits:
- Medical insurance
- Dental insurance
- Vision insurance
- Generous paid time off
- 401(k) matching
About Bond-Pro
Bond-Pro’s fully integrated enterprise software suites enable Surety professionals with a full underwriting suite to evaluate and manage accounts as well as the tools to streamline and automate the entire life cycle of Surety Bonds.
Founded in 1991 and headquartered in Tampa, Florida, Bond-Pro is the leading software automation tool for Surety professionals. Our focus is developing state-of-the-art technology solutions to help surety carriers and agencies grow premiums, while reducing risks and operating costs. With 10 major releases and over 250,000 development hours, we dedicate 76% of our operating costs to the further enhancement of our products.
Bond-Pro is the most widely used surety automation software deployed by hundreds of agencies and dozens of national surety carriers. Bond-Pro leverages more than 20 years of customer feedback in developing surety software that provides the most feature rich functionality in the marketplace.
Learn more about us at www.bond-pro.com