Administrative Assistant (School Position)

SUMMARY
Under general supervision, is responsible for providing clerical and secretarial support to the Program Director and other members of his/her staff. Provides guidance to Administrative Assistants I and II in the department.

ESSENTIAL DUTIES AND RESPONSIBILITIES
The incumbent in the position will perform all or some of the job duties that are listed below:

• Greets visitors, ascertains their needs and directs them accordingly.
• Answers telephone and screens calls for Program Director and/or other department staff.
• Works cooperatively with other Administrative Assistants on joint assignments.
• Interacts respectfully with persons receiving services encountered in course of work activities.
• Relays information as necessary from and to bus drivers and/or transportation liaison.
• Directs all important situations, inquiries and questions to supervisor.
• Types records, reports, correspondence, etc.
• Types requisitions for Purchase Orders, tracks delivery of items and forwards packing slips or receiving reports to Purchasing Department.
• Orders and maintains adequate inventory of office supplies.
• Receives, opens, sorts and distributes in-coming mail and packages.
• Records attendance for persons served on monthly calendar for billing purposes.
• Keeps track of staff attendance, vacations and sick leave and verifies accuracy of Time and Attendance forms.
• Maintains a filing system of administrative and program materials and keeps files current.
• Performs photocopying as needed.
• Reimburses staff for approved petty cash expenditures, maintains accurate petty cash records and arranges for replenishment as required.
• Sets up coffee and other refreshments for meetings as requested.
• Takes direction from Administrative Assistant IV if there is one in department. Provides work assignments, guidance and instructions to Administrative Assistant I and II.
• Performs other related duties as requested.

For more information, or to schedule an interview, please contact:
Yanet Haile
Account Manager, Bond Health Staffing
5824 12th Avenue
Brooklyn, NY, 11219
Office: 1-718-302-0040 ext. 205
Fax: 1-718-302-0070
Yanet@bondhealthstaffing.com