Associate Event Producer

Company Background

Bond Events is a full-service event management and production firm. We specialize in large-scale installations, conferences and gala fundraising productions. Our portfolio includes presidential inaugurations and conventions, national memorial dedications, festivals and concerts that draw thousands of participants. Our executive team provides our clients with the strategic counsel and guidance they need to successfully navigate the complexities of hosting an out of town conference, including advising design and concept; developing production schedules; managing budgets; and coordinating teams of vendors, staff and volunteers. We also bring our expertise in executing every step for planning and production, providing complete turn-key services. 

We have an office based in DC and approximately 6,000 square feet of warehouse spaces, based in Hyattsville, MD.  

Our events are located in DC and across the country, with a strong presence in California. 

Job Description

We are currently looking to fill the position of an Associate Event Producer. The Associate Event Producer will learn aspects of the event industry under the guidance of a senior producer. In this fast-paced role you can expect to do entry level task work, basic production & event planning duties (developing timelines, contracting vendors, etc.), with additional clerical errands and other duties as assigned. As you gain experience with the team you will grow into the management of larger elements of the event, such as registration management, catering, etc.  This role requires excellent attention to detail, follow through on assignments, the willingness to search for, and present solutions to assigned tasks or challenges and a flexible demeanor.  There is some glitz and glamour, but not every day is a party.  The hours can be long and the work can be strenuous, but it’s always interesting and rewarding!  We have the best mission driven clients in the world – and if you want to change it – join us!   

An associate producer needs to be able to learn from others, work independently and with a team, communicate effectively, meet deadlines and ask questions.  Communicating with your team members is KEY!  This person should be polished in presentation and comfortable talking in group settings. 

Duties

·       Manage and execute any role on the event team as assigned. Examples include but are not limited to registration and attendee communications, list management, platform research, venue research, catering management, document creation, event day execution and more.

·       Manage client communications, as directed

·       Organize and manage status reports for client calls

·       Attend all meetings related to assigned events

·       Create Event Memo per event

·       Create Production Schedule, with direction from the lead producer

·       Develop budget, with direction from the lead producer

·       Source and manage vendors

·       Source and manage inventory

·       Develop staffing plan

·       Develop inventory list 

·       Attend and participate in pre-production meeting

·       Onsite Management 

Required:

• Bachelor’s Degree 
• 1 years’ experience in the event industry or college planning experience
• Creative problem-solving skills
• Time management skills
• Initiative
• Determined work ethic
• Flexibility to tackle any role assigned
• Excellent written and verbal communication skills 
• Able to work with all levels of staff 
• Flexible work hours, nights, weekends, etc. 
• Proficient in Word, Excel, Google Calendar and other software programs
• Confidence
• Incredibly Organized and the ability to follow standard operating procedures