Administration Assistant

Bond Consultants is a dynamic recruitment firm which provides professional employment services to many people with different backgrounds and skills. One of our clients, a manufacturing company, is looking for an administration assistant.

THE RESPONSIBITIES FOR THIS POSITION INCLUDE:

• Accounting
• • A) Check expense reports from employees and upload them to an account system.
  • B) Check invoices from vendors and to an accounting system.
  • C) Check production amounts to customers every month.
  • D) Issue billing invoices to customers.
• Logistics/Inventory Management
• • A) Inventory Management of the parts at the office. Account them at the end of the month.
  • B) Inventory Management of the parts at contracted warehouses
  • C) Preparation documents for incoming shipments from Japan.
  • D) Preparation documents for outgoing shipments from vendors and contracted warehouses.
  • E) Preparation documents for outgoing shipments for customers.
  • F) Issue POs of chemicals and parts to vendors.
  • G) Issue POs of parts and equipment to the parent company.
• General Affair
• • A) Receive packages and mail.
  • B) Drop packages envelopers to USPS, UPS and FedEx.
  • C) Take company cars to a car dealer for maintenance.
  • D) Booth Material preparation for trade shows.
  • E) Maintain office supplies.
  • F) Contact to government, and/or utility companies.
  • G) Other administrative duties as assigned.

THE ESSENTIL FUNCTION OF THIS ROLE INCLUDE:

• Skills Organization
• Prioritizing
• Working Independently
• Decision Making
• Answering Phones
• Problem Solving
• Written Communication
• Administrative Duties
• Office Support
• Order Processing
• Purchase Orders
• Invoices

REQUIREMENT:

• Bachelors Degree
• Office experience (2-3 years)
• Knowledge and experience of Microsoft Excel