What are the responsibilities and job description for the Executive & Personal Assistant position at Bomb Party?
We are seeking a highly organized, proactive, and trustworthy Executive & Personal Assistant. This is a dual-focus role that includes both executive and personal support responsibilities by design.
Executive & Bomb Party Support
- Manage and prioritize the Executive’s calendar, meetings, appointments, travel, and competing commitments while protecting executive time.
- Coordinate meetings and events end-to-end, including scheduling, agendas, materials, logistics, travel arrangements, and follow-up actions.
- Track deliverables, action items, deadlines, and business priorities, ensuring timely follow-up and accountability across internal stakeholders.
- Manage email, correspondence, records, documents, and reference materials while maintaining strict confidentiality and professionalism.
- Collaborate cross-functionally to facilitate communication, gather information, anticipate business needs, and keep projects and initiatives on track.
Personal & Household Support
- Manage personal and family calendars, appointments, reservations, travel arrangements, important dates, and recurring commitments.
- Coordinate household operations, including vendors, maintenance services, deliveries, appointments, errands, purchases, returns, and pickups.
- Research, arrange, and oversee services, activities, travel, reservations, purchases, and other personal or family needs.
- Support planning and execution of birthdays, holidays, special occasions, gatherings, gifts, and invitations.
- Maintain organization of household projects, personal to-do lists, and outstanding responsibilities, ensuring timely follow-through and completion.
Qualifications
- Previous experience as an Executive Assistant, Personal Assistant, Office Manager, or in a comparable support role preferred.
- Experience supporting senior executives, founders, or business owners is strongly preferred.
- Proven ability to manage complex calendars, schedules, and competing priorities.
- Strong organizational and project coordination skills.
- Experience handling sensitive and confidential information.
- Ability to work independently and effectively manage multiple priorities with minimal supervision.
Bomb Party is an equal opportunity employer. We do not discriminate based on race, gender, age, religion, sexual orientation, disability, or any other protected characteristic. All qualified candidates will receive fair consideration for employment. Candidates in need of an accommodation to facilitate the application process may send their request to hr@bombparty.com