Advancement Events and Reporting Coordinator

Position Purpose: The Advancement Events and Reporting Coordinator supports The Bolles Schools fundraising and engagement efforts by coordination Advancement and Parent Association events as well as managing Advancement and Parent Association volunteers to deliver well-executed events and accurate, timely reporting that informs strategy, strengthens donor relationships, and supports institutional goals.

Essential Functions:

Event Planning and Coordination

• • Plan, coordinate, and execute Advancement & Parent Association events, including fundraising events, donor recognition activities, alumni gatherings, and special programs.
  • Manage event logistics, including venues, vendors, catering, timelines, guest lists, and event communication.
  • Collaborate with advancement colleagues, faculty, staff, and volunteers to support event planning and execution.
  • Assist with the event communications, invitations, tracking responses, and post-event follow-up
  • Support event evaluation by tracking attendance, costs, participation, and outcomes.
  • Provide on-site support for events, including the occasional evening or weekend commitments
  • Perform other duties as assigned

Advancement Reporting

• • Manage the collection, analysis, and reporting of advancement data, including donor contributions, event participation, and engagement metrics.
  • Prepare reports, lists, and dashboards to support fundraising efforts, publications, mailings, and communications.
  • Maintain accurate donor and constituent records in the advancement database, ensuring data integrity and consistency
  • Assist with donor lists for publications, acknowledgements, and global communications as requested.
  • Support the Advancement team with data analysis and reporting to inform planning and decision-making.

Qualifications:

• Bachelor's degree in event management, communications, business, or related field.
• A minimum of [2-3] years of experience in event planning, fundraising, or advancement in an educational or nonprofit setting.
• Strong organizational skills and attention to detail.
• Excellent communication and interpersonal skills.
• Ability to manage multiple projects and deadlines simultaneously.
• Proficiency in database management and data analysis.
• Strong interpersonal skills and the ability to work collaboratively with a variety of constituents
• Positive, flexible, and service-oriented approach to work.