Event Coordinator – Bogey's Mix (Leesburg, VA)

About Us

Bogey's Mix makes the freshest, most savory meal prep for dogs right here in our Leesburg commercial kitchen. We believe dogs deserve real food made from fresh, human-grade ingredients, not heavily processed pellets. We're growing quickly across Northern Virginia and are building one of the largest local event programs in the pet industry.

We're looking for someone who loves organization, enjoys building relationships, and thrives in fast-paced environments to own our events program from start to finish.

The Opportunity

As our Event Coordinator, you'll own every aspect of Bogey's Mix's local event strategy.

Your mission is simple: build and manage an incredible calendar of events that introduces thousands of dog parents to Bogey's Mix every month.

From farmers markets and breweries to pet festivals, apartment yappy hours, grand openings, and community pop-ups, you'll be responsible for making sure every event is planned, staffed, stocked, and executed flawlessly.

This is a highly visible role that works directly with the founders and has a major impact on company growth.

Responsibilities

Build Our Event Calendar

• Schedule and coordinate approximately 10 local events every week
• Keep our event calendar planned at least two weeks in advance
• Research new festivals, farmers markets, apartment events, breweries, pet stores, and community opportunities
• Reach out by phone, email, and in person to secure new event opportunities

Coordinate Every Event

• Manage event logistics from start to finish
• Coordinate interns and event staff schedules
• Communicate event details, arrival times, responsibilities, and expectations
• Ensure every event is fully staffed and ready to go

Manage Event Operations

• Keep event kits organized, clean, and fully stocked
• Coordinate booth inventory, tents, tables, signage, samples, giveaways, and marketing materials
• Ensure vehicles and equipment are prepared before every event

Coordinate Product Samples

• Work with our kitchen team to schedule sample production
• Coordinate pickup, transportation, and distribution of samples
• Ensure every event has the right quantity of samples and supplies

Attend & Improve Events

• Attend events regularly to support the team
• Train new event staff and interns
• Check in throughout events to ensure everything is running smoothly
• Gather feedback and continuously improve our event experience

Build Local Partnerships

• Develop relationships with local businesses, apartment communities, breweries, pet stores, veterinarians, rescues, and other organizations
• Create recurring event opportunities and long-term partnerships that help grow the Bogey's Mix brand

Requirements

• Highly organized with excellent attention to detail
• Strong communication and people skills
• Comfortable coordinating multiple moving pieces at once
• Self-starter who enjoys taking ownership
• Reliable vehicle and valid driver's license
• Able to lift and transport event equipment (up to 50 lbs)
• Available most weekends, as many events occur on Saturdays and Sundays
• Available for occasional early morning event setup
• Lives within reasonable driving distance of Leesburg, VA

Bonus Qualifications

• Experience coordinating events, festivals, or community programs
• Experience managing schedules or small teams
• Sales or customer service experience
• Experience with social media or event marketing
• Passion for dogs and the pet industry

What You'll Gain

• Direct mentorship from the founders
• Significant ownership over one of the company's fastest-growing initiatives
• Opportunity to build relationships across Northern Virginia's pet community
• Fast-paced startup environment where your ideas are implemented quickly
• Opportunity to grow into a larger operations or marketing leadership role as the company expands

To Apply

Please submit:

• Your resume
• A short note explaining why you'd be a great fit
• Any experience coordinating events, managing people, or building community partnerships

Ability to Commute:

Leesburg, VA 20175 (Required)

Pay: Up to $5,000.00 per month

Benefits:

• Flexible schedule

Application Question(s):

• You're responsible for filling 10 events every week. Where would you start looking, and how would you keep your calendar full year-round?
• Tell us about a time you had to organize multiple moving pieces at once. How did you keep everything on track?
• If you arrived at an event and realized half the supplies were missing, what would you do?
• What's your favorite AI tool (or one you're excited to learn), and how would you use it to make our events program more efficient?

Work Location: In person

Salary : $5,000