City of Macedonia – Administrative Assistant- Building, Zoning and Engineering Department

City of Macedonia

Administrative Assistant – Building, Zoning and Engineering Department

Job Posting

Date Posted: Wednesday, February 25, 2026 – until Filled

FLSA Status: Non-Exempt, Full Time

Pay Range: Grade 6 – $17.59/hour – $29.62/hour

Department: Building, Zoning and Engineering

Reports to: Building Commissioner and/or Designee

Location: City of Macedonia City Hall

Position Summary:

The Administrative Assistant provides administrative and clerical support to the Cit of Macedonia’s Building, Zoning and Engineering Department. This position assists in the processing of permits, zoning applications and project documentation, maintains accurate departmental records, and serves as a professional point of contact for residents, contractors and developers.

Essential Duties and Responsibilities:

• Receive and process building, zoning , and engineering permit applications, point of sale occupancy and building code appeals procedures;
• Assist residents, contractors, and developers with inquiries regarding codes, regulations, and procedures;
• Maintains accurate records of permits, inspections and correspondence;
• Prepare reports, meeting materials, and public notices as required;
• Handle incoming calls, emails, and public inquires in a courteous and professional manner;
• Prepare purchase orders, track invoices, and assist with budget documentation
• Provide administrative support Planning Commission and board of Zoning Appeals meeting, including preparation of agendas, packets, and minutes;
• Perform other duties as assigned to ensure efficient departmental operations.

Qualifications:

• High school diploma or equivalent required; associate’s degree in business administration, public administration, or a related field preferred.
• Two (2) or more years of administrative experience, preferably in a municipal, construction, or engineering environment;
• Strong communication, organization, and customer service skills;
• Ability to manage multiple tasks and maintain confidentiality.

Work Environment:

Primarily office-based within the city of Macedonia City Hall, occasional attendance at evening meetings may be required.

To see full job description or to apply for this position:

www.macedonia.oh.us

Click on Departments – Human Resources – Job Listings

Click on Administrative Assistant – Building, Zoning and Engineering – Apply now – complete the 3 minute application. It will ask you to apply with resume and complete a detailed application.