POA Assistant

Description

Job Title                              POA Assistant

Reports to                           Director of POA

Level                                     Some Experience

Job Location                      Boca Woods Country Club - Boca Raton, FL

Position Type                    Full-time

Education Level               Undisclosed

Job Shift                              Any

Job Categories                  Hospitality

Position Summary:

The POA Office Assistant will assist the POA Director with general and administrative office work as it relates to the POA.

Responsibilities:

• Must have complete understanding of the sensitivity and confidentiality of POA information.
• Must fully understand the POA Rules and be able to communicate them to residents.
• Assists with Property Inspection Reports and Traffic Citations.
• Makes phone calls to residents regarding POA issues.
• Answers administrative emails.
• Mail sorting and distribution.
• Scanning and filing paperwork.
• Work with the Membership Department for all Bonds and Certificates of Compliance.
• Keep track of and communicate with vendors who need permits.
• Keep track of rentals and communicate before end of lease.
• Knowledge and understanding of job tasks performed by the POA so that information may be relayed to others.
• Answers POA Director’s phone when possible and directs all incoming calls, greets, and directs residents/visitors.
• Communicates with employees, vendors, and members of the POA/Club in a courteous and helpful manner.
• Assists residents with ACC and resident update forms.
• Update inspection notes and remove completed infractions as needed.
• Process Parking and Speeding tickets, infraction letters, ACC Applications, and Certificates of Compliance.
• General office duties and other required tasks as requested by the Property Director.

Requirements:

• Administrative and computer experience – Word and Excel Proficient.
• Interpersonal and communication skills.
• Excellent organizational skills, data review and data entry.
• Detail oriented.

Physical Requirements:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to stand, walk, use hands to handle or feel objects, tools, or controls, talk or hear, taste or smell.  The employee is frequently required to walk. The employee is occasionally required to reach with hands and arms.  The employee is occasionally required to stoop, kneel, crouch, or crawl.

The employee must frequently lift and/or move up to 25 pounds and occasionally lift and/or move up to 100 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.

While performing the duties of this job, the employee occasionally works near moving mechanical parts and is occasionally exposed to wet and/or humid conditions, fumes or airborne particles and is frequently exposed to extreme cold and extreme heat.

The noise level in the work environment is usually loud.

Compensation:

• Salary is commensurate with experience.

Boca Woods Country Club believes in a culture where the following and practiced and lived by daily.

• Creates a feeling of overall Hospitality, Warmth and Energy through interactions with Members and Staff.
• Responsible for genuine hospitality to all Members and guests, that compliments the service-centric culture of the Club.
• Maintains high visibility, regularly communicating and interfacing with Members, both in person and through structured written communications.
• Is a “Steward of the Brand,” ensuring the intention of the Mission, Vision and Guiding Principles for the Club is understood through actions, practices, processes and through discussions.
• Focused on continued development of a culture in which all staff are committed creating “wow” moments for Members and guests.
• Works closely with Club partnerships and approved consultants to ensure successful recruitment, retention and performance of the team members who represent the Organization.
• Greets guests and maintains a visible and approachable presence throughout the operation.
• Responds to Member/guest complaints and promptly addresses their concerns.
• Holds and attends regular team meetings for reports, developing alignment across all areas of responsibility.
• As a “Team Player” of Boca Woods Country Club, the team member must be flexible and is required to perform any job, in whatever capacity, as requested by the General Manager that may be necessary for the smooth operation of Boca Woods Country Club.

Disclosure Statement:

This position description in no way states or implies that these are the only duties to be performed by the employee(s) incumbent in this position. Employee(s) will be required to follow any other job-related instructions and to perform any other job-related duties requested by any person authorized to give instructions or assignments.

This position description has excluded the marginal functions of the position that are incidental to the performance of essential job duties. All duties and responsibilities are essential job functions and requirements and are subject to possible modification to reasonably accommodate individuals with disabilities. To perform this job successfully, the employee will possess the skills, aptitudes, and abilities to perform each duty proficiently. Some requirements may exclude individuals who pose a direct threat or significant risk to the health or safety of themselves or others. The requirements listed in this document are the minimum levels of knowledge, skills, and abilities.

I have reviewed and understand the responsibilities of this position as listed above. I understand that I will be required to perform the duties listed in the description as part of my permanent job responsibilities and duties. I also understand that this job description is not intended to be an employment contract and that my employer (Boca Woods Country Club) reserves the right to make necessary revisions to the job description at any time without prior notice. I further understand that this job description in no way states or implies that these are the only duties to be performed while in this position. I will be required to follow any other job-related instructions and to perform any other job-related duties requested by any person authorized to give instructions or issue assignments.

Qualifications