What are the responsibilities and job description for the Office Administrator position at Bobby's Landing?
Job Summary
We are seeking a dynamic and organized Office Administrator to join our team! In this vital role, you will be the backbone of daily operations, ensuring the smooth and efficient functioning of our office environment. Your proactive approach and excellent communication skills will help foster a welcoming atmosphere for clients, visitors, and staff alike. This position offers an exciting opportunity to utilize your administrative expertise, technical proficiency, and organizational talents to support our company's growth and success.
Responsibilities
- Manage front desk operations, including greeting visitors, answering multi-line phone systems, and directing calls with professional phone etiquette.
- Oversee office management tasks such as filing, data entry, maintaining spreadsheets, and organizing documents to ensure easy access and accuracy.
- Coordinate calendar management and schedule appointments or meetings using productivity software and calendar tools.
- Handle client communication and customer support by providing timely responses, resolving inquiries, and maintaining positive relationships.
- Utilize computer skills including Microsoft Office (Word, Excel), QuickBooks accounting software, and other productivity tools to prepare reports, documents, and correspondence.
- Support clerical tasks such as proofreading documents, managing office supplies inventory, and ensuring office equipment is functioning properly.
- Assist with personal assistant duties when needed, including organizing travel arrangements or special projects to boost overall office efficiency.
Experience
- Proven experience in office management or administrative roles with a strong background in clerical work and customer service.
- Familiarity with multi-line phone systems, data entry procedures, and calendar management tools.
- Demonstrated proficiency in Microsoft Office Suite (Word, Excel), spreadsheets, and productivity software.
- Bilingual abilities are highly desirable to facilitate communication with diverse clients and team members.
- Experience using QuickBooks or similar accounting software is a plus for handling invoicing or financial records.
- Excellent organizational skills with the ability to prioritize tasks effectively while maintaining attention to detail.
- Strong computer literacy combined with technical proficiency in office equipment and software applications.
Join us in creating a vibrant workplace where your organizational talents shine! We value proactive individuals who thrive on multitasking and delivering exceptional support to our team. This role is paid — offering meaningful work that makes a difference every day!
Pay: $20.00 - $27.50 per hour
People with a criminal record are encouraged to apply
Work Location: In person
Salary : $20 - $28