What are the responsibilities and job description for the Front Desk Coordinator position at Bobbitt Construction, Inc.?
The Bobbitt Group is a 100% Employee-Owned commercial and industrial general contractor building in the Carolinas. With a rich history spanning 80 years, we have a strong reputation for quality, commitment, and integrity.
Building on that foundation, we have a unique opportunity for a strategic, leading-edge thinker and leader to maintain our exponential trajectory of growth. We are seeking someone who can help develop our Employee-Owners to communicate effectively with each other and our clients, leveraging the following core principles:
- DELIVER a positive, professional first impression through friendly service and clear communication.
- STRENGTHEN Bobbitt’s front-office operations by ensuring organization, consistency, and responsiveness.
- EXTEND Bobbitt’s brand by creating a welcoming, polished environment for clients, partners, and guests.
- IMPRESS through attention to detail, preparedness, and proactive support of meetings and visitors.
- WOW employees and guests with thoughtful assistance and a service-oriented mindset.
- SIMPLIFY daily administrative and front desk processes to keep the office running smoothly.
- WELCOME diverse people, perspectives, and ideas into a respectful and inclusive workplace.
The Front Desk Coordinator is the first point of contact for clients, partners, and visitors to The Bobbitt Group. This role is responsible for delivering a professional, welcoming front-office experience while supporting daily office operations, conference room readiness, ordering, and select administrative, financial, and prequalification tasks.
The ideal candidate is organized, personable, detail-oriented, and service-minded—someone who takes pride in creating a positive first impression and supporting the broader team in a fast-paced design-build construction environment.
Roles & Responsibilities:
Front Desk & Visitor Experience
- Answer and route incoming phone calls in a professional and courteous manner
- Greet clients, partners, and visitors and notify appropriate team members
- Maintain a clean, organized, and welcoming reception and lobby area
Conference Room & Office Readiness
- Ensure conference rooms are clean, stocked, and ready at all times
- Assist with meeting setup, scheduling, and basic technology readiness
- Monitor shared spaces to ensure a professional appearance
Ordering & Office Logistics
- Place orders for office supplies, refreshments, and common-area needs
- Track inventory and proactively restock supplies
- Coordinate with vendors and building management as needed
Administrative & Financial Support
- Provide general administrative support to multiple departments
- Assist with data entry, invoice routing, and basic financial administrative tasks
- Maintain organized digital and physical filing systems
Prequalification & Business Support
- Assist with contractor prequalification documentation and data entry
- Support updates to prequalification portals and internal tracking tools
- Coordinate with operations and business development teams to ensure timely submissions
Required Knowledge, Experience & Competencies:
- High school diploma or equivalent required; associate degree preferred
- 2 years of experience in a receptionist, administrative, or office support role
- Experience in construction, engineering, or professional services environment preferred
- Strong customer service, phone etiquette, and communication skills
- Proficiency in Microsoft Office (Outlook, Word, Excel)
- Strong organizational skills with high attention to detail
- Ability to manage multiple tasks and prioritize effectively
Work format:
This is an in office role. Team collaboration and presence at in-person meetings are critical.
Physical requirements:
- Requires lifting and moving objects up to 30 lbs.
- Requires periods of walking and standing and sitting
For this role, Bobbitt offers an attractive total compensation package including excellent benefits:
- Competitive salary and bonus opportunity
- Provided laptop computer, and cell phone allowance
- Flexible paid time off and holidays
- Wellness program and mental health resources
- Health PPO, Dental, Vision, and Life Insurance
- Flexible Spending and Flexible Dependent Care Accounts
- Short and Long-Term Disability Insurance
- 401(k) Plan and Employee Stock Ownership (ESOP) plan—Bobbitt is 100% Employee Owned