Office Manager

The Office Manager plays a key role in ensuring smooth daily operations at the Bob Sumerel Tire Company. This individual oversees administrative tasks, supports accounting functions, manages office personnel, and ensures compliance with company policies. The ideal candidate is highly organized, detail-oriented, and familiar with the unique needs of a commercial tire operation.

1. Core Job Functions

• . Administrative & Office Operations
• · Supervise daily office functions and workflows
• · Manage incoming/outgoing communications, mail, and vendor documentation
• · Maintain digital and physical file systems for customer, vendor, and operational records
• · Order and maintain office and shop supplies
• · Schedule service appointments and maintain customer communication logs

2. Financial & Accounting Support

• · Process invoices, purchase orders, and credit card reconciliations
• · Assist with AR/AP tracking, collections, and vendor payment scheduling
• · Coordinate payroll hours with service manager and General manager
• · Monitor petty cash and daily deposit preparation

3. Customer & Vendor Relations

• · Act as a liaison between service department, customers, and corporate office
• · Ensure customer accounts and billing are up to date
• · Process fleet service records and billing per contract agreements
• · Assist in warranty claim submissions and follow-up with vendors

4. HR & Personnel Management

• · Manage timecards and attendance for office and shop staff
• · Assist with onboarding and orientation of new hires
• · Maintain confidentiality and employee records
• · Facilitate internal communication and schedule company meetings/events

5. Compliance & Safety

• · Ensure OSHA and DOT records are properly maintained
• · Maintain documentation for commercial driver files and vehicle inspections
• · Monitor licenses, permits, and renewals related to business operations

Qualifications

· 3 years of office management or administrative experience (preferably in automotive, service, or tire industry)

• · Proficiency with Microsoft Office Suite (Word, Excel, Outlook)
• · Familiarity with tire industry software (e.g., MaddenCo, Auto Integrate, Mitchell) is a plus
• · Strong organizational and problem-solving skills
• · Excellent written and verbal communication

Schedule & Compensation

• Full-time, Monday–Friday 8:00 am - 4:00 pm (occasional Saturday or after-hours availability)
• Competitive salary based on experience
• Benefits may include health insurance, 401(k), PTO, and employee discounts

Job Type: Full-time

Pay: $20.00 - $24.00 per hour

Expected hours: No less than 40 per week

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Application Question(s):

• It is not required but do you have a background in the automotive, trucking or tire industry?

Experience:

• Office management: 2 years (Preferred)
• Microsoft Office: 2 years (Preferred)

Work Location: In person

Salary : $20 - $24