What are the responsibilities and job description for the Admission Operations Specialist position at Bob Jones University?
POSITION SUMMARY: The Office of Admission is seeking a dependable and organized professional who enjoys helping systems run smoothly and supporting a team that serves prospective students and families.
The Admissions Operations Specialist plays an important behind-the-scenes role in the admissions process by helping ensure that applications, records, and communications are handled accurately and efficiently. This position focuses on processes and systems rather than supervising personnel, and it is ideal for someone who enjoys organization, problem solving, and helping others succeed. The right candidate will be detail-oriented, proactive, and positive, with a desire to contribute to a collaborative office environment where teamwork and service matter.
PRINCIPAL DUTIES AND RESPONSIBILITIES:
- Processing and reviewing admissions applications to ensure university guidelines are followed
- Conducting final checks on application files before admission decisions are finalized
- Evaluating and organizing high school transcripts and helping maintain accurate student records
- Assisting with the consolidation of duplicate records and maintaining clean, organized files
- Sending admittance letters and enrollment packets to admitted students
- Preparing viewbooks and other materials for mailing to prospective students
- Troubleshooting operational issues and helping resolve questions related to application processing
- Performing data entry and providing administrative support to the admissions team as needed
- Additional responsibilities as needed
REQUIRED KNOWLEDGE, SKILLS AND ABILITIES:
- Pays close attention to detail and takes pride in accurate work
- Is organized, dependable, and responsive
- Communicates clearly and professionally in both writing and conversation
- Enjoys helping others and contributing to a positive team environment
- Demonstrates initiative and a willingness to learn new systems and processes
- Can balance multiple tasks and priorities in a busy office setting
- Brings a problem-solving mindset and good judgment to everyday situations
- Is a team player, helping coworkers and students succeed
An applicant must be a born-again Christian who has a personal relationship with Jesus Christ. Each applicant must agree with and affirm the Bob Jones University creed, mission (see https://www.bju.edu/about/creed-mission.php) and core biblical doctrines regarding areas such as the Bible, the triune God, man and salvation, etc. Employees are expected to maintain a conservative lifestyle and support Bob Jones University’s positions on issues such as beverage alcohol and addictive substances, creation, marriage and human sexuality and the sanctity of life, etc., (https://www.bju.edu/about/positions.php). Employees are to be active members of a local Bible believing church which holds orthodox theology. Applicants must be committed to providing students an excellent, world-class education from a biblical worldview.
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