Operations Associate

Job Summary We are seeking a proactive, highly organized, and detail-oriented individual to join our team as an Operations Associate. This dynamic hybrid role provides high-level administrative support to our CEO while managing essential functions across human resources and accounting as designated by our VP of Finance and Administration. The ideal candidate can balance competing priorities, handle confidential information with discretion, and thrive in a fast-paced environment. Key Responsibilities: The role is divided into three functional areas: Executive Support & Administration (approx. 20%)  Manage the calendar, schedule meetings, and coordinate travel arrangements and itineraries for our CEO. Ad Hoc requests as required in support of our CEO. Human Resources Support (approx. 40%)  Support the full employee lifecycle, including onboarding and offboarding processes. Assist with benefits administration, including enrollments, changes, and serving as the point of contact for employee questions. Maintain accurate and confidential HR records and documentation within the company’s HRIS (Human Resource Information System). Assist with policy implementation and ensuring compliance with federal and state employment laws and regulations. Support performance management and employee relations activities, handling sensitive matters with empathy and integrity. Plan and coordinate company events, meetings, and team-building activities. Junior Accounting Support (approx. 40%)  Assist with accounts payable including entering invoices and recording payments utilizing multiple systems (i.e., QuickBooks, Costpoint, Bill.com). Assist in addressing employee payroll inquiries and timesheet questions. Reconcile bank and credit card statements, ensuring accuracy and compliance with financial policies. Maintain the confidentiality of all financial data and records. Qualifications: Education Bachelor's degree in Business Administration, Human Resources, Accounting, or a related field, or equivalent relevant experience. Experience A minimum of 2-3 years of experience in an administrative support role, with exposure to HR and/or accounting functions. Skills Excellent verbal and written communication skills. Strong organizational skills and exceptional attention to detail. Ability to act with integrity and maintain strict confidentiality across all functional areas. Proficiency in Microsoft Office Suite (Word, Excel, Outlook). Strong analytical and problem-solving abilities, with the capacity to multitask and manage competing priorities effectively. A proactive, self-directed work ethic and a customer service orientation. Preferred Experience: Experience with an HRIS and/or accounting software (i.e., ADP, Rippling, QuickBooks, Costpoint). Company DescriptionBOAB Ventures is a trusted recruiting partner — a boutique executive search firm offering a full spectrum of talent acquisition services tailored to the evolving needs of forward-thinking organizations. From securing world-class C-level, VP, and senior professional talent to providing Recruitment Process Outsourcing (RPO), Fractional Recruiting Leadership, and specialized support in National Security and Defense, we operate seamlessly across both domestic and international landscapes.