Executive Assistant (contract)

At BNY, our culture allows us to run our company better and enables you to grow and succeed. As a leading global financial services company at the heart of the global financial system, we influence nearly 20% of the world’s investible assets.

Every day, our teams harness cutting-edge AI and breakthrough technologies to collaborate with clients, driving transformative solutions that redefine industries and uplift communities worldwide.

Recognized as a top destination for innovators and champions of inclusion, BNY is where bold ideas meet advanced technology and exceptional talent. Together, we power the future of finance – and this is what #LifeAtBNY is all about. Join us and be part of something extraordinary.

Job Summary:

We are seeking a highly organized and proactive Executive Assistant to provide critical support to a senior executive and their team within a fast-paced business environment. This role requires exceptional attention to detail, superior time management, and strong communication skills to manage a wide range of administrative responsibilities and special projects. The ideal candidate will be a self-starter who takes initiative, operates with discretion, and can confidently support leadership priorities across multiple teams

The position is a 4 day a week hybrid position, based in or near New York City office.

Key Responsibilities:

• Executive Support: Manage a complex calendar of appointments and meetings for one or more executives; anticipate scheduling needs and conflicts.
• Meeting Coordination: Schedule internal and external meetings, prepare agendas, capture and distribute meeting minutes, and follow up on action items.
• Travel & Logistics: Coordinate domestic and international travel, including itineraries, accommodations, and transportation.
• Expense Reporting: Prepare, track, and submit expense reports in compliance with company policy.
• Multi-Team Support: Simultaneously support up to three teams; prioritize tasks and communications based on urgency and visibility.
• Project Assistance: Support moderately complex projects and contribute to implementation of policies and procedures within the team.
• Stakeholder Communication: Act as a liaison for internal communications, ensuring messages to and from the executive’s office are clear and timely—especially when interfacing with 3 separate executive leaders.
• Event Planning: Manage onsite and offsite meeting logistics, including catering and vendor coordination.
• Documentation & Correspondence: Draft, edit, and disseminate professional correspondence, documentation, and reports.
• Problem Solving: Proactively identify and resolve issues; exercise autonomy and judgment in addressing escalated matters.

Qualifications:

• 8 years of administrative or executive assistant experience
• Strong organizational and time management skills
• Proficiency in Microsoft Word and Excel
• Proven experience managing multiple calendars and coordinating complex schedules
• Excellent verbal and written communication skills
• Demonstrated ability to manage travel arrangements and expense reports

Preferred Experience:

• Experience supporting multiple teams or departments simultaneously
• Familiarity with onsite and offsite event coordination, including working with external vendors
• Ability to operate independently, anticipate needs, and resolve issues without direct oversight
• Previous experience interacting with senior leadership or executive teams
• Strong multitasking abilities in a dynamic, fast-paced environment
• Bachelor’s degree preferred.

Why Join Us:

This is an exciting opportunity to play a key support role for senior leadership and high-performing teams within a well-established organization. You’ll be trusted to drive daily operations, contribute to strategic initiatives, and serve as a vital point of contact across teams. If you're detail-oriented, highly responsive, and thrive under pressure, this role offers both challenge and visibility in a professional environment.

At BNY, our culture speaks for itself, check out the latest BNY news at:

BNY Newsroom

BNY LinkedIn

Here’s a few of our recent awards:

America’s Most Innovative Companies, Fortune, 2025

World’s Most Admired Companies, Fortune 2025

“Most Just Companies”, Just Capital and CNBC, 2025