Trade Show Coordinator

OPERATIONAL DUTIES

· Act as liaison between show management, publishers, and publication personnel for brand participation in any non-BNP events and BNP owned events.

· Develop and maintain trade show spreadsheets to track the many varied details of the brand’s participation in non-BNP events and BNP owned events.

· Track all trade show expenses and work with accounting on financial reconciling.

· Work with brand publishers to manage and negotiate trade barters/agreements with 3rd party non-BNP event management with a strong emphasis on minimizing expenses to maximize brand image.

· Research industry trade shows as necessary or requested to determine/recommend relevance and level of participation based on the sector the BNP brand supports.

· Work on promotional items, as necessary, to identify appropriate items, shop for vendors who provide them, negotiate the best rate and ensure timely delivery to events.

· Work with appropriate BNP brand personal to determine/recommend what materials are needed to participate at any in-person non-BNP or BNP owned events. Including but not limited to graphics, collateral materials, promotional products, marketing materials, signage, etc.

· Assist brands teams with miscellaneous projects to raise brand awareness for publications represented at non-BNP or BNP owned events as necessary or requested.

· Travel to events and support onsite execution of brands participation at non-BNP or BNP owned tradeshows, conferences in-person events, including show set-up and take-down, trouble shoot issues as they arise.

LOGISTIC & COORDINATION DUTIES

· Coordinate the purchase or barter of booth space and execution of agreed upon deliverables determined in trade agreements between publishers and show management for non-BNP or BNP owned events.

· Coordinate all show signage, marketing materials, etc., and the varied details of the brand’s participation in the show for future reference.

· Coordinate and distribute purchase orders and invoices to accounting for payment.

· Other duties as assigned by supervisor.

EVENT SUPPORT

· On-site travel to an event to provide support for the event team. Duties may include, but not limited to:

· Assistance with registration

· Customer service to support applicable brand team participation in non-BNP or BNP owned events.

· Staffing a booth at a non-BNP or BNP owned event

_ Position Requirements_

· Bachelor’s degree in business or related field

· 2 years minimum Event Production/planning experience

· Excellent written and verbal skills

· Ability to take direction and multi-task

· Work productively unsupervised

· Productive and dedicated home office space (work from home)

· Knowledgeable in Microsoft Office and basic computer skills

· Team player who will do what it takes to get the job done

· Interact face to face with event attendees and perform under pressure

· Travel as necessary for the brands you oversee

Job Type: Full-time

Schedule:

• 8 hour shift

Experience:

• Events management: 2 years (Required)
• Customer service: 2 years (Required)
• Event planning: 2 years (Required)
• tradeshow planning: 2 years (Required)

Work Location: In person