Time & Expense (60715)

BMA is seeking a Time and Expense Clerk to join our collaborative back office team. This position is located at our Headquarters in Huntsville, AL. 

Job Summary

The Time & Expense Clerk supports compliant labor charging, expense reporting, and vendor payment activity in a government contracting environment. This role reviews, processes timesheets, expense reports, and accounts payable transactions while ensuring proper approvals, charge codes, documentation, and adherence to company policy, contract requirements, and DCAA audit expectations.

Clearance Requirements 

There is no Security clearance requirement for this position. 

Required Skills & Certifications 

• Responsible for reviewing and approving travel requests.
• Provide continued excellence in customer service and participate in as needed training for timesheets and expense reports for new hires and managers.
• Receive, process, verify, and reconcile invoices.
• Verify vendor accounts, paying vendors, and resolving purchase order, invoice, or payment discrepancies.
• Review and audit employee timecards, ensuring time is entered and approved according to DCAA requirements.
• Answer timekeeping questions from employees and managers.
• Work with Project Control to ensure project codes are assigned to timecards and expense reports in a timely manner.
• Keeping informed of regulatory requirements and best practices (DCAA, FAR, GSA, FTR, JTR).
• Track weekly employee timecard submission and approval.

Desired Skills & Certifications 

• Keen attention to detail.
• Excellent collaboration and communication abilities.
• Strong time management and prioritization skills, with the ability to multi-task.
• Proficiency with Microsoft Office Suite.

Overview

BMA is an employee-owned small business headquartered in Huntsville, AL that provides superior customer service by empowering all levels of our staff to make timely decisions to produce high-quality results. BMA fosters an environment of passion, precision, and dedication in order to fulfill our commitments to our partners, government, and country.

Benefits

We believe that our employees well-being is paramount to our success so our benefits package has been crafted with that in mind. We offer multiple healthcare coverage options to include low deductible, high deductible, and plans eligible for our Health Savings Account (HSA) option. Along with medical coverage, employees have dental, vision, accident & illness, short- and long-term disability all available to them. BMA proudly maintains a 401(k) plan with an industry leading 6% match that can include profit sharing based on company performance. Lastly, being an employee-owned company means that BMA offers a 100% Employee Stock Ownership Plan (ESOP), providing eligible employees the opportunity to earn stock in BMA, subject to plan eligibility and vesting requirements. 

AAP & EEO Statement
 Beshenich Muir & Associates, LLC (BMA) is an Equal opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regards to race, color, religion, religious creed, gender, sexual orientation, gender identity, gender expression, transgender, pregnancy, marital status, national origin, ancestry, citizenship status, age, disability, protected Veteran Status, genetics or any other characteristics protected by applicable Federal, State, or Local Law.