What are the responsibilities and job description for the Secretary/Receptionist position at BLXCKSTONE?
Overview
We are seeking an energetic and detail-oriented Secretary/Receptionist to be the welcoming face and organizational hub of our office. This vital role involves managing front desk operations, providing exceptional customer service, and supporting administrative functions to ensure smooth daily operations. The ideal candidate will be proactive, highly organized, and possess excellent communication skills, including bilingual abilities, to effectively assist clients, visitors, and team members alike.
Responsibilities
- Greet visitors and clients warmly, ensuring a positive first impression for everyone entering the office
- Answer multi-line phone systems promptly and professionally, demonstrating excellent phone etiquette and customer support skills
- Manage front desk duties including scheduling appointments, handling mail, and maintaining visitor logs
- Perform clerical tasks such as filing, data entry, proofreading documents, and word processing using Microsoft Office applications
- Assist with office management duties including inventory control, supply ordering, and maintaining a clean and organized workspace
- Support administrative activities like calendar management, appointment setting, and client communication to enhance office efficiency
- Provide personal assistant support when needed by managing schedules or coordinating meetings
Skills
- Bilingual proficiency prefered to facilitate effective communication with diverse clients and team members
- Strong office management skills with experience in handling front desk operations and multi-line phone systems
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook) along with excellent computer literacy and typing skills
- Demonstrated clerical experience with a focus on organization, filing systems, proofreading, and document preparation
- Exceptional customer service skills with a professional demeanor in phone reception and client interactions
- Excellent organizational skills with the ability to prioritize tasks efficiently and manage time effectively
- Previous personal assistant or administrative experience is highly desirable to support various office needs
Join our team to be an integral part of a vibrant workplace where your organizational talents and friendly approach will make a meaningful difference every day!
Pay: $5,000.00 - $7,400.00 per month
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Employee assistance program
- Employee discount
- Flexible schedule
- Flexible spending account
- Health insurance
- Life insurance
- Paid time off
- Parental leave
- Professional development assistance
- Relocation assistance
- Retirement plan
- Tuition reimbursement
- Vision insurance
Work Location: In person
Salary : $5,000 - $7,400