Real Estate Transaction / Listing Coordinator

Description

We're looking for an experienced, detail-oriented professional to manage all transaction coordination and listing coordination for our luxury real estate team in Southlake. This is an in-office role supporting 3 agents with high-end residential transactions ($700k-$3M).

You'll handle everything from contract to close on the TC side, and all listing preparation, MLS management, and client communication on the listing side. If you're organized, proactive, and thrive on managing multiple deadlines in a fast-paced environment, this is your opportunity to join a growing boutique brokerage with a supportive team culture.

Responsibilities

Transaction Coordination (50% of role):

• Manage all contracts from executed to closing
• Coordinate with title companies, lenders, inspectors, and appraisers
• Track all deadlines and ensure compliance with contract timelines
• Prepare and review closing documents
• Communicate proactively with clients throughout the transaction
• Problem-solve issues that arise during the transaction process
• Maintain organized digital files for all transactions

Listing Coordination (50% of role):

• Enter and manage all MLS listings with accuracy and attention to detail
• Coordinate professional photography and staging appointments
• Create listing marketing materials (brochures, flyers, property descriptions)
• Manage client communication (listing agreements, market updates, showing feedback)
• Coordinate keys, lockboxes, and signage installation
• Schedule and track showings, collect and report agent feedback
• Send required client communications ("First Weekend on Market" emails, etc.)
• Support open house preparation and coordination
• Ensure all legally required disclosures and documents are obtained and on file

Qualifications

REQUIRED QUALIFICATIONS:

• 3 years of transaction coordination and/or listing coordination experience in residential real estate
• Strong MLS knowledge and experience (DFW markets preferred)
• Proven ability to manage multiple transactions simultaneously with competing deadlines
• Excellent written and verbal communication skills
• Extreme attention to detail and organizational skills
• Proficiency with real estate software (MLS, Dotloop, or similar transaction management, CRM systems)
• Ability to work in the office Monday-Friday, 8:30 a.m. - 5:00 p.m. in Southlake
• Self-starter who can anticipate needs and work independently
• Professional demeanor for client interactions

PREFERRED QUALIFICATIONS:

• Active Texas real estate license
• Experience with luxury residential transactions ($700k )
• Familiarity with Monday.com or similar project management tools
• Experience with Follow Up Boss, SureSend, or similar CRM platforms
• Marketing or design skills (Canva, Adobe, etc.)

Compensation

$75,000

About Blushwood Realty Group

• Blushwood Realty is a top-producing luxury real estate team in Southlake (ranked 22nd out of 15,000 agents in North DFW). We're a small, high-performing team that closed 67 transactions and $45M in sales in 2025. We specialize in "approachable luxury" - We sell $2M houses wearing Sketchers, and invite clients to our house parties! We have a fun office atmosphere and care deeply about our teammates and clients!