Receptionist/Administrative Assistant

Job Summary
We are seeking a dynamic and organized Receptionist/Administrative Assistant to join our team! In this vital role, you will be the welcoming face of our organization, managing front desk operations and providing essential administrative support to ensure smooth daily functions. Your energetic approach and attention to detail will help create a positive environment for clients, visitors, and staff alike. This paid position offers an exciting opportunity to develop your office management skills while contributing to a professional and friendly workplace atmosphere.

Responsibilities

• Greet visitors, clients, and vendors with professionalism and enthusiasm, ensuring a warm and welcoming experience.
• Manage multi-line phone systems, answer inquiries promptly, and direct calls efficiently using proper phone etiquette.
• Handle incoming and outgoing correspondence, including emails, mail, and packages, maintaining organized filing systems.
• Schedule appointments, manage calendars, and coordinate meetings using tools like Google Workspace and Microsoft Office Suite.
• Perform data entry tasks accurately in QuickBooks, AutoTask and other office management software while maintaining detailed records.
• Support bookkeeping activities such as invoicing, billing, and basic financial record keeping.
• Assist with clerical duties including proofreading documents, managing office supplies inventory, and ensuring overall office organization.

Requirements

• Proven office experience with strong clerical skills and familiarity with front desk operations.
• Excellent computer literacy including proficiency in Microsoft Office (Word, Excel, Outlook), Google Workspace, and data entry tools.
• Experience with multi-line phone systems, video conferencing and phone etiquette to handle inquiries professionally.
• Strong organizational skills with the ability to prioritize tasks efficiently in a fast-paced environment.
• Demonstrated customer service skills with a friendly demeanor and excellent communication abilities.
• Knowledge of office management procedures such as filing systems, calendar management, proofreading, and time management techniques.
• Personal assistant or receptionist experience is beneficial for supporting executive technician/engineer team members. Join us to be part of a vibrant team where your organizational talents will shine! We value proactive individuals who thrive on delivering exceptional support while fostering a positive environment for everyone we serve.

Pay: $16.00 - $19.00 per hour

Benefits:

• Flexible schedule
• Paid time off

Work Location: In person

Salary : $16 - $19