What are the responsibilities and job description for the Operations Specialist position at Bluewater?
Who We Are:
Bluewater provides comprehensive and innovative solutions for managing the lifecycle of large format lithium-ion batteries and utility scale solar panels. As a startup committed to further developing a circular economy, we innovate in the reuse, recycling, and resale of EV, e-mobility, material handling equipment, and energy storage technologies to promote sustainability and resource efficiency. We’re on an exciting mission to reduce inefficiencies and enable a secondary marketplace for renewable energy equipment.
Job Description:
Bluewater is seeking a highly organized, detail-oriented Operations Specialist to help drive sales effectiveness and operational accuracy. This person will support the end-to-end deal execution process, from customer onboarding through payment processing and reporting. The ideal candidate thrives in fast-paced environments, has strong communication skills, and loves bringing structure to growing processes.
Key Responsibilities:
Customer and Vendor Onboarding
- Manage customer and vendor onboarding, ensuring all forms are complete and accurate.
- Perform vetting and ACH verification for new accounts.
- Partner with Sales to communicate onboarding and deal status updates.
Payments and Invoicing
- Send proforma invoices and track incoming payments.
- Follow up on outstanding balances to support timely collections.
- Review incoming invoices, verify accuracy, and process outgoing payments.
- Respond to Sales inquiries related to payments and invoicing.
Sales Operations and Deal Execution
- Review and approve deals for accuracy and compliance before converting to Sage Intacct.
- Edit and maintain sales documentation, including unlocking or updating records.
- Function as a liaison between sales, finance, and other relevant teams to ensure smooth deal processing.
Reporting and Process Management
- Review the Open Jobs Report and support weekly Open Jobs Meetings.
- Track and communicate deal status to internal stakeholders.
- Identify and recommend process improvements to increase efficiency and reduce errors.
Qualifications:
- 1-4 years of experience in operations or related fields within a B2B setting.
- Proficient in CRM and ERP systems (Zoho CRM, Sage Intacct, or similar).
- Familiarity with invoicing, payments, and onboarding workflows.
- Highly detail-oriented and organized; strong problem-solving skills.
- Excellent communication skills, with the ability to collaborate across teams.
- Entrepreneurial mindset with comfort moving in fast-paced environments.
- Bonus: Exposure to logistics, energy, freight forwarding, or renewable industries.
Why Bluewater?
- Health benefits: Medical and Dental Insurance are 100% paid for employees.
- Team-oriented workplace: Bluewater has a team-first ethos. We work together toward a common goal and take pride in our collective and individual successes. You will be surrounded by passionate team members who are motivated to succeed.
- Be part of something big: When you join the Bluewater team, you’ll be a first mover in an exciting time in the company’s life cycle. Your input will help form and shape the company. Your work will have an impact for years to come.
Additional Information:
- Los Angeles (Brentwood), CA
- This is an in-person role
- Job Type: full-time
- Salary: $60,000-$75,000
Salary : $60,000 - $75,000