SERVICES PROJECT MANAGER LIVE EVENTS

Position Title: Services Project Manager
 Team: Live Events
 Manager: Sr. Director of Production
 Office Location: Wixom, MI

Who We Are

Bluewater Technologies Group, Inc., founded in 1985, is the only woman-owned business of its kind, bringing together multiple industry-leading teams under one roof. Our mission is simple: unlock the potential of spaces. That potential might mean helping organizations communicate more clearly, operate more efficiently, or even monetize their environments in new ways. From large-scale events and brand activations to workplace environments and permanent installations, we transform spaces into places that connect, inspire, and perform.

At Bluewater, you’ll find planners, makers, and innovators working side by side—blending creativity, technology, and strategy to deliver experiences that matter. Rooted in our EPIC values (Excellence, Passion, Integrity, Collaboration— and Fun!), we’re driven by a shared purpose: to make people smile.

Role Summary

The Services Project Manager supports the Account Management team in preparing and coordinating the operational details required for trade shows and consumer events. This role is primarily administrative and process-driven, ensuring that all service orders, event documentation, logistics information, and asset details are accurately completed, submitted, and communicated to the correct internal teams.

The Services Project Manager follows direction from Account Managers, completing assigned tasks and ensuring that warehouse teams, onsite supervisors, and internal stakeholders have the correct information to execute successful events.

Key Responsibilities

Event Services Support

• Assist Account Managers with completing and submitting Exhibitor Service Kit forms based on provided information (electric, internet, furnishings, material handling, etc.).
• Maintain login credentials, deadlines, and order confirmations in the event tracker.
• Track booth space documentation, payment status, and required paperwork as directed.

Logistics & Administration

• Support Account Managers with transportation forms, internal logistics requests, and shipment documentation.
• Input shipping details, timing, and service requirements into internal systems.
• Keep event folders, trackers, and shared documents organized and up to date.
• Maintain internal calendars, deadline reminders, and show service timelines.

Asset & Inventory Coordination

• Work with the Warehouse Team and On-Site Supervisor by providing accurate pull lists, display handling lists, and asset requirements prepared by the Account Managers.
• Update asset checklists, verify counts, and ensure internal teams have needed documentation before items are pulled or shipped.
• Assist with tracking asset condition updates after events (damage notes, missing items, repair needs).

Internal Team Coordination

• Ensure all internal teams are working from the most accurate and current event information.
• Distribute updated documents, service orders, or changes as directed by the Account Managers.
• Follow up with internal teams on outstanding tasks, order confirmations, or prep steps.

Financial & Documentation Support

• Assist with gathering service order quotes, invoice files, and budget backup documentation.
• Enter budget notes, coding, and updates into worksheets or tracking tools.
• Help maintain organized digital folders containing service kits, orders, receipts, and show confirmations.
• Other duties as assigned.

Skills & Qualifications

Required Qualifications

• 1–3 years of experience in event coordination, trade show support, project coordination, or administrative roles.
• Strong skills in organization, documentation, and deadline management.
• Ability to manage large amounts of information and track numerous small details reliably.
• Proficiency with Microsoft Office (Excel, Outlook, SharePoint, Teams).
• Comfortable working in a fast-paced, deadline-driven environment.

Preferred Qualifications

• Familiarity with trade shows, exhibitor service kits, or logistics processes.
• Experience supporting project managers, account teams, or operational teams.
• Understanding of basic budgeting and invoicing workflows.

Why Join Us

• Be part of an innovative, growth-focused culture that prioritizes continuous improvement.
• Play a strategic role in strengthening collaboration, innovation, and operational excellence across the organization.
• Competitive compensation, comprehensive benefits, and ongoing support for certifications and leadership development.
• Thrive in a collaborative, People-Centric culture built on our EPIC values: Excellence, Passion, Integrity, and Collaboration - while Having Fun!
• Enjoy the flexibility of our hybrid work policy, with a balance of in-office collaboration and work-from-home days designed to support productivity, teamwork, and work-life balance.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform these functions.

• Ability to sit or stand for extended periods.
• Occasional walking on level surfaces during the workday.
• Occasional reaching above shoulder height or below waist level for filing or storing materials.
• Position may occasionally require lifting up to 25 pounds (files, equipment, or computer materials).
• Proper lifting techniques required.

• Ability to travel for onsite support if needed, which may involve extended periods of standing or walking.

Additional Information

This job description is intended to describe the general nature and level of work performed by individuals assigned to this position. It is not intended to be an exhaustive list of all responsibilities, duties, and skills required. Leadership reserves the right to modify, add, or remove duties as necessary to meet business needs. All employment at Bluewater Technologies Group, Inc. is at-will and subject to company policies and procedures.

Apply today to join Bluewater Technologies and help us create memorable experiences that leave a lasting impression!

Bluewater Technologies Group, Inc. is a woman-owned business that is an Equal Opportunity Employer committed to creating a diverse, equitable, inclusive, and welcoming company culture. We do not discriminate against candidates and employees because of their gender, gender identity, race, disability status, ethnicity, national origin, age, sexual orientation, education, religion, veteran status, or any other protected status under the law. We are committed to building a work environment where everyone’s thoughts, ideas, and perspectives matter, while ensuring that all individuals are treated fairly, have access to the same opportunities, and are given the resources they need to succeed in their job, regardless of their background.