OFFICE COORDINATOR

Position Title: Office Coordinator
Team: Executive Team
Manager: Chief Operating Officer
Schedule: In-Office Four Days; Remote One Day
Office Location: Wixom, MI

Who We Are

Bluewater Technologies Group, Inc., founded in 1985, is the only woman-owned business of its kind, bringing together multiple industry-leading teams under one roof. Our mission is simple: unlock the potential of spaces. That potential might mean helping organizations communicate more clearly, operate more efficiently, or even monetize their environments in new ways. From large-scale events and brand activations to workplace environments and permanent installations, we transform spaces into places that connect, inspire, and perform.

At Bluewater, you’ll find planners, makers, and innovators working side by side—blending creativity, technology, and strategy to deliver experiences that matter. Rooted in our EPIC values (Excellence, Passion, Integrity, Collaboration— and Fun!), we’re driven by a shared purpose: to make people smile.

Role Summary

The Office Coordinator serves as a trusted operational partner and force multiplier for the Executive Team and broader organization. This role plays a central part in enabling leaders and teams to operate at their best by bringing structure, clarity, and follow-through to the day-to-day rhythms of the business. The Office Administrator owns core administrative functions, office operations, onboarding coordination, and employee experience programs, ensuring work is executed with precision, professionalism, and care.

This is a highly visible role that requires strong judgment, discretion, and the ability to anticipate needs, prioritize effectively, and drive execution in a fast-paced, growth-oriented environment. The ideal candidate is proactive, organized, and energized by ownership and is someone who looks for better ways to operate, helps improve workflows, and takes pride in keeping the organization running smoothly. Through thoughtful execution and a people-centric mindset, the Office Administrator helps create a workplace where employees feel supported, engaged, and set up for success.

Key Responsibilities

Core Administrative Support

• Provide general administrative support to executives and leadership as requested.
• Prepare, format, and proofread documents, presentations, and correspondence; support document redlining and version control.
• Prepare and maintain standard meeting materials including agendas, minutes, and action-item trackers.
• Track leadership and executive meeting action items and provide administrative follow-up to support timely completion.
• Assist with development and document formatting of standard operation procedures, work instructions, and policies.
• Manage expense reporting and submission on behalf of Executives, ensuring accuracy and timeliness.
• Coordinate travel logistics as needed, including booking, documentation, and expense support, for office and event visitors and executives.

Meetings & Leadership Support

• Coordinate internal meetings including:
  • Quarterly All-Hands meetings (approximately 4 per year)
  • Leadership meetings (approximately 12 per year)

• Board meetings (approximately 12 per year)

• Manage calendar invitations, meeting logistics, room setup, and audiovisual coordination.
• Provide PowerPoint and presentation support as needed.
• Coordinate catering, materials, and on-site support for meetings and events.
• Maintain a centralized calendar of company-wide meetings, events, and key milestones.

New Hire Onboarding & Training Coordination

• Schedule and coordinate new hire onboarding activities.
• Create onboarding roadmaps, welcome packets, and welcome gifts.
• Send new hire welcome communications and coordinate first-day logistics.
• Create, track, and share new hire training schedule and checklists in partnership with HR.
• Track and coordinate required training, including Mineral compliance training and Navan travel training.
• Order and coordinate nameplates, business cards, and related materials for new hires.

Contractor & Departmental Onboarding

• Coordinate onboarding for contractors across all business units, ensuring completion of required documentation, system access, and onboarding steps.
• Serve as an administrative liaison to ensure consistent onboarding practices across departments.

Programs & Employee Engagement Initiatives

• Administer Monthly Employee Recognition Awards, including:
  • Managing nomination collection
  • Coordinating judges and selection processes
  • Communicating winners and coordinating prize fulfillment

• Support corporate event planning and coordination for employee engagement and culture-building initiatives.
• Assist with corporate event organization including budgeting, flyer creation, calendar invitations, shopping, event setup, and cleanup.
• Support employee training initiatives.

Office Operations

• Support daily office operations to ensure a well-organized, welcoming, tidy, and functional workplace.
• Coordinate office supplies, shared resources, and office-related vendors.
• Maintain office-related policies and procedures.
• Serve as a front-line point of contact for office-related questions, issues, and escalations.
• Support basic budget tracking for office operations and employee events.
• Draft and distribute internal communications related to office operations, events, and employee announcements.
• Support office-related projects and initiatives that enhance the employee experience.
• Support continuous improvement of administrative and office processes.
• Identify opportunities to streamline workflows and improve employee experience.
• Support business development by enabling leadership effectiveness and operational readiness, ensuring the organization is prepared, coordinated, and positioned to pursue new opportunities, strengthen client relationships, and support growth initiatives.
• Other duties as assigned.

Skills & Qualifications

• Bachelor’s degree preferred or equivalent administrative experience.
• 3 years of experience in an administrative, office coordination, or executive support role.
• Proficiency in Microsoft Outlook, Word, Excel, and PowerPoint.
• Strong document formatting, proofreading, and presentation skills.

• Experience with expense reporting tools and administrative systems; Navan experience a plus.
• Exceptional organizational skills with the ability to manage multiple priorities and deadlines.
• High level of professionalism, discretion, and ability to maintain confidentiality.
• Strong written and verbal communication skills.
• Proactive, detail-oriented, and solutions-focused mindset.
• Ability to work independently while also collaborating effectively across teams.
• Strong interpersonal skills and commitment to providing a positive employee and guest experience.

Why Join Us

• Play a visible, trusted role supporting executive leadership and helping the organization operate effectively as it continues to grow.
• Gain broad exposure across the business and develop a strong understanding of how teams, leaders, and operations work together.
• Make a meaningful impact by shaping employee experience, onboarding, and day-to-day office operations that help people do their best work.
• Be trusted with meaningful responsibilities and encouraged to identify better ways to operate and improve workflows over time.
• Thrive in a collaborative, People-Centric culture built on our EPIC values: Excellence, Passion, Integrity, and Collaboration—while Having Fun!

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform these functions.

• Sitting or Standing: The employee must be able to remain in a stationary position for extended periods, up to two-thirds of the time, working at a desk and computer workstation.
• Walking: The employee will occasionally move about inside the office to access files, office machinery, attend meetings and functions, or interact with colleagues.
• Keyboarding/Fine Manipulation: The employee frequently uses their hands and fingers to operate a computer keyboard, mouse, and other office equipment.
• Lifting/Carrying: The employee will occasionally lift and carry objects weighing up to 10 pounds, such as files, ledgers, and small office supplies. The occasional ability to move equipment weighing up to 25 pounds (e.g., a ream of paper, a small office machine) may be required.
• Pushing/Pulling: The employee may occasionally push or pull office equipment or furniture, requiring exertion of force upon objects so that they move away from or toward the origin of the force.

• Reaching: The employee will occasionally reach at or below shoulder level to access supplies, retrieve files from cabinets, or operate equipment.
• Stooping/Bending: The employee may occasionally position themselves to access equipment or items stored at lower levels, including under desks or in low cabinets.
• Communication: The employee must be able to exchange accurate information in person, via telephone, and through written communication (email, reports). This involves the ability to speak clearly so listeners can understand and hear speech.
• Vision: Specific vision abilities required include clarity of vision at approximately 20 inches or less (near visual acuity) for computer work and reading small print, as well as far visual acuity to recognize features at a distance within the office environment.

Additional Information

This job description is intended to describe the general nature and level of work performed by individuals assigned to this position. It is not intended to be an exhaustive list of all responsibilities, duties, and skills required. Leadership reserves the right to modify, add, or remove duties as necessary to meet business needs. All employment at Bluewater Technologies Group, Inc. is at-will and subject to company policies and procedures.

Apply today to join Bluewater Technologies and help us create memorable experiences that leave a lasting impression!

Bluewater Technologies Group, Inc. is a woman-owned business that is an Equal Opportunity Employer committed to creating a diverse, equitable, inclusive, and welcoming company culture. We do not discriminate against candidates and employees because of their gender, gender identity, race, disability status, ethnicity, national origin, age, sexual orientation, education, religion, veteran status, or any other protected status under the law. We are committed to building a work environment where everyone’s thoughts, ideas, and perspectives matter, while ensuring that all individuals are treated fairly, have access to the same opportunities, and are given the resources they need to succeed in their job, regardless of their background.