Executive/Office Assistant

Company Summary:

BlueWater Health (BWH) is a growing, independent physician owned medical group practice looking for an experienced and confident professional to support our executive leadership and office operations.  BWH employs over 200 providers in 11 facilities across 4 states in New England.

BWH operates in a fast-paced, entrepreneurial driven environment, where everyone contributes what it takes to get the job done. Employees are flexible, realizing that each position, top to bottom, requires cooperative individuals focused on team success.  The underlying culture is one of accountability and hard work, coupled with a fun work environment.

Our company goal is that all positions are structured to clearly define responsibilities and maximize efficiency, yet no individual is above administrative self-sufficiency and lending a helping hand when time allows.

BWH offers competitive salaries and an outstanding benefits package including employer paid health insurance, STD, LTD, Life, Dental/Vision, a robust retirement plan, and generous paid time off.

Executive/Office Assistant Job Summary:

The Executive/Office Assistant is responsible for supporting a wide range of administrative functions for a rapidly growing, multi-site medical group practice.  This position will report directly to the COO of BlueWater Health. Work includes a broad range of responsibilities involving confidential and technical information. Must exercise judgement and discretion in completing assignments. 

This person must be exceedingly well organized, possess a professional demeanor, be flexible and enjoy the administrative challenges of supporting multiple team members and executives. This person must have the ability to interact with staff (at all levels) in a fast-paced environment, sometimes under pressure, remaining flexible, proactive, resourceful, and efficient.  A high level of professionalism and confidentiality is crucial to this role. Excellent written and verbal communication skills are a must, as is attention to detail.

Job Responsibilities (include but not limited to)

• Perform executive assistant duties in support of the CEO and COO of BlueWater Health.
• In collaboration with the CEO, support provider chart completion compliance data management and reporting.
• Assist the leadership team in special projects as needed.
• Written communication including administrative meeting minutes and general correspondence.
• Provide administrative staff recognition support.
• Greet office visitors.
• Screen, re-direct, and assist callers.
• Collection and sorting of office mail.
• Coordinate travel plans for administrative leaders when needed.
• Management of office supplies and ordering.
• Other duties as assigned by leadership of BlueWater.

Job Qualifications:

• Previous experience in medical group operations is a plus.
• Customer service focus.
• Excellent organizational and time management skills.
• Able to function independently and as a team member.
• Excellent relationship related, verbal and written communication skills.
• Must have the ability to multi-task.
• Able to work in multiple online portals and software programs.
• Good judgment and strong operational focus.
• Proficient in Microsoft Outlook, PowerPoint, Word and Excel.
• Prior experience with virtual meetings such as Zoom and Microsoft Teams a plus.
• Prior Adobe experience a plus.
• Experience with EMR/EHR a plus but not required.
• Some limited travel as needed may be required.

Working Conditions

Working conditions are those of a normal office environment, including sitting, standing, fluorescent lighting, computer work, and other typical office conditions.  The position may require some lifting, up to 20 pounds.

BlueWater Health is an Equal Opportunity Employer