What are the responsibilities and job description for the AP Specialist position at BlueTeam?
Job Title: Accounts Payable Specialist
Department: Finance and Accounting
Reports To: Accounts Payable Manager
FLSA Status: Exempt
Company Summary:
BlueTeam is a US-based provider of national disaster recovery, remediation, reconstruction, renovation, and roofing services for commercial properties. Our core business focuses on cleanup and mitigation efforts for recovery from fire damage, roof leaks, flooding, pipe bursts, and post-disaster remediation due to severe weather. We exclusively serve commercial sectors including hospitality, senior housing, healthcare, commercial offices, municipalities, multifamily living, and institutional markets."
SUMMARY:
The Accounts Payable Specialist functions as the key liaison between the vendors and the company on general compliance items, accurate contact lists, purchase order retention, and identifying the vendors by their respective trade and location. The AP Specialist will maintain excellent communication with all vendors and will build good relationships with both vendors and the field team.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
- Manage accounts payable using accounting software and other programs
- Handle accounts payable for separate entities and vendors
- Review invoices for appropriate documentation prior to processing be comparing purchase orders, prices, terms of payment and other charges
- Perform invoice and general-ledger data entry
- Generate Purchase Orders when necessary
- Responsible for correspondence in several email folders
- Establishing and maintaining relationships with new and existing vendors
- Conduct monthly vendor account reconciliation
- Ensure bills are processed in a timely and accurate manner while adhering to departmental procedures
- Process transactions and perform accounting duties such as account maintenance, recording entries, and reconciling account reconciliation
- Assist in streamlining and improving the accounts payable process
- Perform other related duties and assignments as required
QUALIFICATIONS:
- Strong working knowledge of Acumatica and familiarity with Shiggy or similar platforms.
- Experience reconciling transactions and balances across multiple systems.
- Excellent attention to detail and problem-solving skills.
- Ability to manage multiple priorities and meet tight deadlines.
- Strong written and verbal communication skills.
- Proficiency in Microsoft Excel, including VLOOKUP, pivot tables, and reconciliation templates.
EDUCATION and/or EXPERIENCE:
- Associate's degree of equal years of experience in accounts payable administrative role.
- 2 years of progressive accounts payable experience, including senior or lead-level responsibilities.
PHYSICAL DEMANDS:
While performing the duties of this job, the employee is regularly required to type and look at a computer screen for long periods of the day. The employee must be able to sit for long periods of time. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
QUALIFICATIONS:
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed above are representative of the knowledge, skill, and/or ability required.
NOTE:
This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice. BBMK Contracting, LLC dba BlueTeam (BlueTeam) is a Drug Free Workplace as well as an Equal Opportunity Employer. Qualified applicants shall be considered for all positions without regard to race, color, sex, religion, national origin, age, disability, veteran status, or any other status protected by federal, state or local law.