What are the responsibilities and job description for the Administrative Assistant (Hybrid) position at Blueprint Skilled Services?
We are seeking a dependable and organized Administrative Assistant to support daily branch operations and provide professional administrative support to internal teams and external customers. This is a full-time hybrid position offering competitive pay and benefits.
Pay: Starting at $20.00/hour
Schedule: Hybrid - 20 hours in office / 20 hours remote
Key Responsibilities
- Process billing, invoicing, and assist with collections
- Maintain employee time, payroll, and project records
- Support onboarding and compliance documentation for new employees
- Answer calls, respond to inquiries, and direct communications
- Prepare reports, spreadsheets, and administrative documents
- Manage the execution and routing of contracts, subcontracts, and change-order documents for supervisor review
- Coordinate travel, hotel accommodations, and per diem logistics for field staff in accordance with project requirements
- Support branch operations with additional administrative tasks as needed
- Maintain high level of confidentiality, professionalism, and emotional intelligence
Qualifications
- High school diploma or equivalent experience required
- 2 years of administrative or clerical experience required
- Proficiency in Microsoft Office (Excel, Word, Outlook)
- Strong written and verbal communication skills
- Excellent organizational and time-management abilities
- Ability to multitask and prioritize in a fast-paced environment
- Professional attitude with strong customer service skills
- Ability to maintain confidentiality and handle sensitive information
- Construction industry experience and knowledge of payroll/AP/AR is highly desired
- Experience in a construction or related service environment
- Selected candidates for all positions must submit to and successfully pass post offer pre-employment drug/alcohol screen, background check and motor vehicle records check
Core Competencies
- Dependable and consistency in task completion
- Professional and adaptable under pressure
- Strong problem-solving and process management skills
- Positive team-oriented mindset
- Excellent interpersonal and communication skills
- Ability to work independently and collaboratively while adapting to changes
Physical Requirements
- Prolonged sitting and computer work
- Ability to occasionally lift up to 15 pounds
- Occasional walking or standing during office or warehouse visits
Job is on a government site and will require a background check
Salary : $20 - $22