Subcontract Administrator

Job Details

Description

BlueHalo, an AV company, is seeking a motivated Subcontracts Administrator to join our Procurement/Supply Chain organization. This role offers the opportunity to develop expertise in the U.S. Federal market while building a career in the global procurement and supply chain arena. Working independently with minimal supervision, this position provides subcontract execution and support the company and its affiliates.

What You Will Do

• Cradle to grave subcontract execution experience from proposals to closeouts with a heavy emphasis on service based, performance based, and engineering type subcontracts
• Review and execute subcontracts for goods and services and ensure compliance with company procurement procedures as well as US Federal Acquisition Regulations (FAR) and/or Defense Federal Acquisition Regulation Supplements (DFARS)
• Perform complex subcontract transactions with dollar liability; generate subcontract agreements and orders accordingly
• Lead source selection efforts to obtain adequate competition, price reasonableness and cost savings to obtain the most effective services
• Works on problems of diverse scope where analysis of data requires evaluation of a variety of complex factors and demonstrates good judgment in selecting methods and techniques for developing solutions
• Work with sourcing and program team to select subcontractors for bid and award from the approved list in order to achieve program objectives
• Conduct subcontractor due diligence and ensure compliance with contractual requirements
• Coordinate with internal stakeholders to obtain necessary information to complete all actions
• Prepare subcontracts in Unanet software
• Ensures subcontractor’s documentation such as terms and conditions and NDAs (as necessary) are ready prior to engagement
• Negotiate terms and conditions and adequately flow down the necessary contractual requirements to subcontractor
• Perform track and manage all outstanding action items to completion
• Resolves discrepancies related to subcontractors’ administration, delivery, invoices, and payment to the subcontractor
• Acts as backup to other procurement team members
• Performs other duties directed by the Director of Subcontract or Subcontract Manager(s).
• Contribute to continuing improvement efforts across all facets of supply chain
  
  

Required Qualifications

• Master’s degree in business administration, management, finance, or a related field with 2 years of relevant experience, OR a Bachelor’s degree with 3–5 years of procurement or subcontracts administration experience
• Eight or more years of relevant experience may be considered in lieu of educational requirements
• A solid understanding of all steps from subcontracts administration to payment (requisition, approval, purchase order, receipt, and billing); understand the sourcing related steps (requirements definition, analysis category, strategy planning, subcontractor selection, strategy execution, contract allocation)
• Good working knowledge of CPSR, FAR, DFARS, GSA and other acquisition regulations
• Experience with ERPs, Excel, Adobe Acrobat and other Microsoft Office packages
• Ability to apply concepts of basic and advanced mathematics in order to calculate discounts, interests, commissions, percentages etc.
• Ability to read and interpret moderate terms and conditions of sales and purchases
• Ability to work in dynamic environment and handle multitasking efficiently
• Effective analytical, oral, and written communication skills for customer/vendor relations and interfaces
• Ability to maintain the highest standards of ethical conduct and practice
• Highly organized, detail-oriented, customer-focused, and dependable
• This position requires US Citizenship and must be able to have the ability to obtain and hold a security clearance
  
  

Desired

• Experience with Unanet a plus
• Experience working with high level (i.e. executive) internal and external customers preferred
• Some Working knowledge of the Uniform Commercial Codes (UCC), contracts law and commercial contracting best practices
• Some experience with international subcontractor relations and international contracting activities is preferred