What are the responsibilities and job description for the Administrative Specialist - 2nd Shift position at Bluegrass Supply Chain?
Description
Administrative Specialist
Russellville, KY
Starting Pay; 18.50 per hour
Job Summary
Bluegrass Supply Chain Services is seeking a detail-oriented and data-driven Administrative Specialist to support managers, engineers, supervisors, and customers by gathering, auditing, and presenting accurate operational data. This role plays a critical part in maintaining data accuracy, supporting warehouse operations, and driving continuous improvement initiatives.
The ideal candidate has prior warehouse experience, strong Excel skills, and thrives in a fast-paced environment where accuracy and collaboration are essential.
Key Responsibilities
- Manage and maintain accurate data within receiving and inventory systems
- Process documentation for receipt and shipment of goods
- Audit and analyze project, payroll, and layered process data
- Prepare reports, charts, and data presentations for management and customers
- Support managers and supervisors with job aids, work instructions, and project documentation
- Report defective materials or questionable conditions to leadership
- Participate in pre-shift meetings and review SQDCM boards daily
- Maintain inventory of uniforms, supplies, and office organization
- Collaborate with customer management teams and internal departments (HR, Safety, Accounting)
- Identify safety hazards and follow all safety, quality, LEAN, and 5S procedures
- Train and support team members as needed
- Continuously seek process improvements and efficiency gains
Requirements
Minimum Qualifications
- High School Diploma or equivalent
- Prior warehouse experience required (2 years preferred)
- Basic proficiency in Microsoft Outlook and Excel
- Strong written and verbal communication skills
- Ability to multitask with strong attention to detail
- Ability to follow established processes
Physical Requirements
- Ability to sit or stand for extended periods (up to 12 hours)
- Ability to lift and carry up to 50 lbs occasionally
- Frequent bending, reaching, crouching, kneeling, pushing, and pulling
- Comfortable working in environments ranging from climate-controlled to warehouse floors with varying temperatures
- Exposure to noise, vibration, chemicals, and industrial equipment
Tools & Systems Used
- Handheld scanning devices and data collection tools
- Excel, Outlook, Word, PowerPoint
- Warehouse Management Systems (WMS)
- Standard warehouse tools and safety equipment
Why Join Bluegrass?
At Bluegrass Supply Chain Services, we are committed to safety, integrity, teamwork, and delivering exceptional value to our customers. If you are dependable, detail-oriented, and ready to grow within a fast-paced supply chain environment, we encourage you to apply.