HR Coordinator

About Bluegrass Ingredients

At Bluegrass Ingredients, our mission is to help leading brands invent and improve the future of great food. Behind this innovation is a growing organization that believes people, collaboration, and continuous improvement are essential to success. Our HR team plays a critical role in supporting our employees and in creating a workplace experience that enables Bluegrass Ingredients to deliver technical expertise, trusted partnerships, and forward-thinking solutions to customers every day.

DEPARTMENT: Human Resources
REPORTS TO: Human Resources Manager
CLASSIFICATION: Non-Exempt

PURPOSE: The HR Coordinator provides administrative and operational support to onsite HR Leadership, assisting with day-to-day functions across recruiting, onboarding, and personnel record management while supporting compliance, accuracy and a high level of service to employees and onsite leadership.

 DUTIES AND RESPONSIBILITIES: Including, but not limited to, the following:

1. Administers employee leave, paid time off, and status changes within the HRIS (ADP), ensuring accurate records, timely processing, and maintenance of personnel and related HR files.
2. Assists with onboarding of all new employees, including conducting pre-employment screenings, employee orientations, explanation of benefits, company policies and procedures, and I-9/E-Verify.
3. Reviews time and attendance for completeness and accuracy in preparation for biweekly payroll processing.
4. Supports recruitment process by publishing job listings, scheduling interviews with hiring managers and candidates and supporting onsite hiring events as necessary. 
5. Assists with compensation and benefits planning and administration including coordination of annual open enrollment, changes in coverage and enrollment for eligible employee.
6. Receives and responds to employee inquiries, and administers, interprets and explains human resources policy and procedure.
7. Assist in providing safety training for all employees in coordination with EH&S/Quality Management
8. Partner with and support HR Manager to develop, implement, maintain and monitor HRIS and HR initiatives
9. Provides front office coverage as needed, including greeting visitors, guests, and vendors while supporting general administrative needs.
10. Other duties as assigned.

     REQUIREMENTS:

1. Associate’s Degree in HR, Business or related OR equivalent years of experience providing administrative/operational support within a Human Resources function
2. Minimum of two years of increasingly responsible clerical experience 
3. Demonstrated superb written and spoken communication and interpersonal skills, with ability to greet visitors, employees and others in a helpful, productive and courteous manner.
4. Proficiency with desktop applications, including knowledge of Excel and demonstrated skills utilizing HRIS platforms
5. Ability to maintain professionalism and discretion when handling confidential/sensitive information.
6. General knowledge of employment laws and best practices.
7. Travel may be required to support operational needs or professional development, but generally will be < 10%

 OTHER REQUIRMENTS:

 Physical Demands: Prolonged sitting, standing, walking, bending, kneeling, reaching, lifting, climbing stairs, and carrying up to 20 lbs.

 Environmental Demands : This position is primarily based in an office setting located within a manufacturing plant. While the office area is climate-controlled, the facility operates in an active production environment where personal protective equipment (PPE) is required. As a result, the role may be exposed to elevated noise levels exceeding 85 dBA, as well as varying hot and cold temperatures when entering production areas. This role will be required to occasionally leave the office to visit the plant and warehouse floors as needed.

Other Job Requirements: This job description in no way states or implies that these are the only duties to be performed by this employee. He/she will be required to follow any other instructions and to perform any other duties requested by management.

Kentucky is an employment at-will state.  Bluegrass Ingredients’ employees are responsible for food safety and all employees are responsible for reporting incidents to someone with the authority to initiate action.