What are the responsibilities and job description for the TPC - Office Management Specialist position at BLUEFORCE INC?
BlueForce, Inc. is seeking Office Management Specialists to provide professional services and subject matter expertise CONUS and OCONUS in support of the US Department of State (DoS) Bureau of International Narcotics and Law Enforcement Affairs (INL) Program.
If you want to be considered for this opportunity, please apply to the labor category that best matches your profile and expertise. Our recruiting team will be happy to contact you and keep you informed of this upcoming project.
**Job opportunities, duties, responsibilities, and qualifications are subject to change based on specific task orders that will be published in upcoming months**
Duties and Responsibilities
- Generally supports individual program office and office director.
- Keeps office calendar up-to-date; makes logistical arrangements for meetings; meets, clears, and escorts visitors.
- Makes and receives telephone calls; directs inquires to appropriate staff.
- Complete time and attendance requirements.
- Initiates procurement requests for the office.
- Makes travel arrangements; maintains travel log while staff is on travel.
- Aid in preparing correspondence.
- Conduct daily mail run to the Front Office.
- Ensure adequate supplies are available for the office and aid in requesting new supplies when needed.
- Make arrangements for incoming INL staff, including securing IT log-on, handling safe combinations, preparing door signs, distributing supplies, and other preparations.
- Follow up, as needed with other INL offices on BPA calls related to office repairs, new equipment requests, movement of phones or computers, or other tasks.
Qualifications
- For a position in the U.S., candidate must be a U.S. Citizen or legal U.S. resident. Secret, Top Secret security clearance or Moderate Risk Public Trust certification will be required.
- For a position outside the U.S., any citizenship (U.S., Third Country National (TCN), and Local National (LN)) is allowable. Secret, Top Secret security clearance or Moderate Risk Public Trust certification will be required for US nationals and RSO vetting for TCN and LN.
- Bachelor’s degree from an accredited institution.
- Knowledge of, and demonstrated experience, using Microsoft Office Suite.
- Knowledge of, and skill in, correct usage of English grammar, spelling, punctuation, capitalization, and style.
- Demonstrated experience in the use of the telephone and voicemail.