What are the responsibilities and job description for the Experienced Office Administrator position at Blue Water Shipping?
Job Title: Office Administrator
Location: Vancouver, WA
Reports To: Chief of Strategy
Job Type: Full-Time, Permanent
Blue Water Shipping is seeking to fill an opening for an experienced Office Administrator in our Vancouver, WA office.
Position Overview:
As an experienced Office Administrator, you will play a pivotal role in managing critical administrative and operational functions within the organization. Your responsibilities will span across providing high-level executive assistance, coordinating company functions, providing administrative management, and managing office systems to ensure a well-organized, efficient, and productive work environment.
Key Responsibilities:
Office Management:
- Oversee day-to-day office operations, ensuring a productive, organized, and comfortable working environment.
- Manage office supplies, equipment, and vendors, ensuring the office runs efficiently and cost-effectively.
- Coordinate office events, team outings, and other corporate functions.
- Serve as the first point of contact for office-related issues, from troubleshooting IT needs to handling building maintenance requests.
Operations Support:
- Assist operational teams (Operations and Documentation) with administrative matters.
Executive Support:
- Provide comprehensive administrative support to the Chief of Strategy including calendar management, scheduling meetings, prioritization support, travel coordination, and expense management.
- Prepare and manage correspondence, reports, presentations, and documents for meetings and briefings.
- Act as a liaison between executives, employees, clients, and external partners, maintaining a professional and positive image of the company.
- Assist with project management tasks, ensuring deadlines are met and deliverables are tracked.
Human Resources Support:
- Assist with recruitment efforts, including posting job openings, screening resumes, scheduling interviews, and coordinating onboarding processes for new hires.
- Maintain and update employee records, ensuring compliance with HR policies and confidentiality standards.
- Support benefits administration, including assisting employees with benefits-related inquiries and processing claims.
Qualifications:
- Proven experience as an Executive Assistant, Office Manager, or similar role.
- Excellent organizational skills with the ability to manage multiple priorities and meet deadlines in a fast-paced environment.
- Strong communication skills, both written and verbal, with the ability to interact with all levels of personnel professionally.
- Solid understanding of HR processes such as recruitment, employee relations, and benefits administration.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
- Proficiency in Apple OS and iOS preferred, but not required.
- Exceptional attention to detail and problem-solving skills.
- High degree of professionalism and discretion in handling sensitive information.
- Ability to work independently and as part of a collaborative team.
- Bachelor’s degree in Business Administration, Human Resources, or related field preferred (or equivalent experience).
Why Join Us?
- Competitive salary and benefits package.
- Opportunity to work with a passionate and growing team in an exciting and fast-paced industry.
- A collaborative and supportive work environment with opportunities for professional growth.
Company Description: Founded in 1979, Blue Water Shipping Company quickly evolved into one of the leading agencies in the United States. Our mission has remained unchanged - to provide the finest agency services available with dedicated conscientious professionals, providing rapid and concise communications, utilizing state of the art technology, with unending dedication to our customers. www.bluewatershipping.com
Applications: Interested and qualified individuals may submit a resume and cover letter via email to jobs@bluewatershipping.com
Job Type: Full-time
Pay: $45,000.00 - $65,000.00 per year
Work Location: In person
Salary : $45,000 - $65,000