What are the responsibilities and job description for the Real Estate Paralegal position at Blue Signal Search?
Real Estate Paralegal
Location: On-Site | Scottsdale, AZ
Join a nationally recognized commercial real estate developer that is shaping the future of community-focused retail destinations across the United States. Reporting directly to in-house counsel, the Real Estate Paralegal will own the legal documentation life cycle for ground-up developments and acquisitions, ensuring every deal moves from letter of intent to recorded closing with speed and precision. If you thrive in a fast-moving environment where your work directly fuels new construction and investment growth, this role offers the visibility, variety, and impact you are looking for.
Key Responsibilities
Lease & Transaction Support
- Assemble and proof commercial leases, purchase agreements, easements, loan packets, and related documents with a high degree of accuracy.
- Abstract fully executed leases into concise summaries and route for internal approvals and digital archiving.
- Prepare letters of intent, rent-commencement notifications, default notices, and lease-termination materials.
- Track commission calculations, validate broker invoices, and submit for timely processing.
- Coordinate rent escalations, option renewals, and tenant-improvement documentation.
Title, Survey & Escrow Management
- Open and manage purchase-and-sale escrows, including earnest-money deposits, funding flows, and post-closing disbursements.
- Review preliminary title commitments and ALTA surveys to flag encumbrances, easements, or restrictions that may impact development.
- Partner with development managers on parcel splits, lot consolidations, and map recordings.
- Oversee recording and delivery of closing documents and verify issuance of final title policies.
Corporate Governance & Project Coordination
- Calendar critical dates from executed agreements (due-diligence windows, permit milestones, delivery deadlines) and keep stakeholders informed.
- Draft entity-formation paperwork, foreign qualifications, and basic corporate resolutions under attorney guidance.
- Liaise with outside counsel and insurance brokers; collect certificates of insurance, manage renewals, and allocate premiums across entities.
- Compile tax and insurance escrows, invoice tenants for pass-through charges, and supply data to property accounting.
Qualifications
- Associate’s or bachelor’s degree preferred; paralegal certificate strongly desired.
- 3 years supporting commercial real estate transactions (retail experience a plus) in a law firm, REIT, or developer setting.
- Proficiency with Microsoft Office Suite and Adobe Acrobat; familiarity with document-management platforms such as NetDocuments or iManage.
- Exceptional organization and deadline management in a high-volume environment.
- Strong written and verbal communication skills, plus basic math aptitude for rent and commission calculations.
- Valid driver’s license and ability to visit local properties or county offices as needed.
Work Environment & Benefits
- Standard weekday schedule in a modern Scottsdale office, with free covered parking and walking access to amenities.
- Collaborative culture that values initiative, clear communication, and continuous improvement.
- Competitive salary, comprehensive medical benefits, 401(k) with match, paid time off, and professional-development support.
- Minimal travel; position involves extended periods at a desk and occasional lifting up to 25 lbs.
About Blue Signal:
As an award-winning executive search firm, Blue Signal has a strong track record of placing top talent in the legal space. Our legal recruiters have a strong reputation for finding top-performing talent in areas such as legal leadership, corporate counsel, and litigation. Learn more at bit.ly/42RyDgd