What are the responsibilities and job description for the Project Administrator – Commercial Construction position at Blue Signal Search?
Project Administrator – Commercial Construction
Location: On-site in West Palm Beach, FL
Why You’ll Love This Opportunity
Our client is a nationally recognized general contractor and facility-maintenance partner trusted by Fortune 500 brands coast-to-coast. Operating with the agility of a 10-person core team supported by a custom Microsoft-based platform, they deliver fast-moving projects without the red tape of larger GCs. As they gear up for the next growth chapter, they need a hands-on Project Administrator to keep field and office operations running smoothly.
What You’ll Do
- Coordinate procurement and buy-outs for subcontractors and vendors.
- Draft and update project schedules, meeting minutes, and action logs.
- Track RFIs, submittals, change orders, drawings, and specifications to ensure nothing slips through the cracks.
- Support pre-construction planning by securing resources and confirming permit requirements.
- Oversee punch-list tracking and assemble close-out packages for the client.
- Process subcontractor invoices and assist with monthly owner billings.
- Provide administrative backup to the project manager and field superintendent as needed.
The Expertise You Bring
- 3 years of commercial construction experience in coordination, administration, or project management.
- Proficiency with Microsoft Outlook, Word, Excel, and Project; CRM or field-service software knowledge is a plus.
- Strong communication, follow-through, and vendor-relations skills that thrive in an unstructured, high-accountability culture.
- Ability to juggle multiple deadlines, own your results, and collaborate with senior leadership and field teams.
What’s In It For You
- Full medical, dental, vision, life, and generous PTO package.
- High visibility with senior leadership—your contributions directly impact client satisfaction and company growth.
- Stable pipeline of nationwide projects with marquee clients and minimal travel requirements.
Work Environment
This is a 100 % in-office role at the company’s West Palm Beach operations hub. Expect a wear-many-hats atmosphere where initiative, reliability, and professional pride are valued above all else.
About Blue Signal:
Blue Signal is an award-winning, executive search firm specializing in various specialties. Our recruiters have a proven track record of placing top-tier talent across industry verticals, with deep expertise in numerous professional services. Learn more at bit.ly/46Gs4yS