What are the responsibilities and job description for the Facilities Coordinator position at Blue Ridge Health?
Overview
Blue Ridge Health is seeking a Facilities Coordinator to join our Facilities and Maintenance team in Western NC.
What We Offer You:
- A competitive benefits plan, including Medical, Dental and Vision
- Company sponsored life insurance and short and long-term disability coverage
- 403(b) retirement account with company matching
- Supplemental accident insurance available
- 9 paid holidays per year
- PTO and Personal Day accrual, starting day 1 - (We value a work-life balance!)
What You'll Do:
The Facilities Coordinator is responsible for providing administrative and operational support to the Project Manager, Fleet Manager, and Maintenance and Construction teams. This role ensures the efficient coordination of facilities projects, fleet operations, and maintenance activities through effective communication, scheduling, and documentation. Responsibilities include:
- Support the Project Manager with scheduling, document management, and status tracking of facility-related projects.
- Assist the Fleet Manager in coordinating vehicle maintenance, inspections, registrations, and usage tracking.
- Coordinate daily and preventive maintenance tasks, dispatch service requests, and follow up with vendors.
- Facilitate communication between construction teams, contractors, and internal departments.
- Track purchase orders, invoices, and expenses for facilities projects and fleet services.
- Maintain accurate records and ensure compliance with company policies, regulations, and safety protocols.
- Monitor inventory of tools, materials, and supplies; reorder as needed.
- Support space planning, office moves, and the setup of new facility areas.
- Maintain internal systems and software for fleet, maintenance, and project management.
- Other duties as assigned.
What We're Looking For:
- High school diploma or equivalent required; associate’s or bachelor’s degree preferred.
- 2 years of experience in facilities coordination, operations support, or administrative roles.
- Familiarity with facility, fleet, or project management processes.
- Proficiency in Microsoft Office Suite (Excel, Word, Outlook)
- Comfortable using cloud-based filing systems, databases, and spreadsheets.
- Strong interpersonal and communication skills; able to work across departments.
- Service-oriented mindset with a focus on internal customer satisfaction.
About Blue Ridge Health:
At Blue Ridge Health our mission is to improve Health, inspire Hope, and advance Healing through access to Compassionate, Affordable, and Quality Care. We are seeking individuals with a passion for creating an exceptional patient and client care experience to join our team! We are a nonprofit system of Federally Qualified Health Centers (FQHCs) that works closely with communities to meet the ever-changing medical and behavioral healthcare needs of individuals throughout WNC.
We provide equal employment opportunities to all employees and applicants for employment and prohibit discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.
This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.