Accounts Payable - Voucher Specialist

Position Summary

Responsible for all aspects of processing the internal and external accounts payable for the College. Performs all functions and activities within the guidelines and philosophy set forth in the BMCC Mission, Vision and Strategic Plan. Performs consistently with the team-based model and actively participates as a member of assigned college teams and committees. Conforms to the college’s guiding principles.
 

Essential Functions

Receive and review, purchase orders, travel reimbursements and invoices for the College. Utilize the college’s automated accounting system and perform a monthly reconciliation for accounts payable aging.  Identify and exercise discounts when available.  Monitor compliance with procedure guidelines pertaining to purchasing. Responsible for reconciling monthly vendor statements and resolving any discrepancies.  Print accounts payable checks and initiate ACH payments on a weekly basis, or more often as needed.  Process invoices in a timely manner to avoid late fees. Prepare journal entries for reclassification of expenses.

Provide assistance to faculty, staff, students, and vendors in resolving accounts payable issues.

Coordinate with administrative staff regarding the College’s purchasing policies and processes (competitive quotes, bids, etc.).

Performs back up and support services for the Business Office.

Prepares, analyzes, and reconciles accounts payable and audit work papers and schedules, as assigned, which are maintained throughout the fiscal year.

Cross train and assist in other areas within the Business Office.

Understand retention regulations and maintain records/files in accordance with such regulations.

Knowledge of Form 1099 Reporting and submission to the IRS.

Performs other duties as assigned.

Other Aspects of this Position

Must be available to work extra hours during busy times such as fiscal year-end and audits, which may include weekends when necessary.

Knowledge, Skills and Abilities

Knowledge and comfort with computerized accounting/bookkeeping systems and reports and the ability to effectively apply basic accounting and bookkeeping procedures and principles and interface them within the college’s set policy and procedures.

Ability to use a personal computer and standard software programs (e.g.: Microsoft Office Suite). Expertise in Excel, and Word strongly preferred.

Within 6 months of hire, must be able to understand and operate finance office Sage Intaact system and other software assigned by college.

Must be an independent worker capable of a high degree of confidentiality and responsibility with minimal supervision.  The ability to work effectively as a team member is critical.

Ability to multi-task and manage time effectively in order to meet timelines, while maintaining a high level of accuracy and service to staff.  This position requires attention to detail, due to the large volume of processing.

Ability to maintain concentration level while dealing with various interruptions.

Strong oral and written communication skills, interpersonal and customer relation skills in order to deal effectively with a variety of personalities in difficult situations (i.e. employees, vendors, or others either in person or by telecommunications).

Ability to solve problems in business mathematics quickly and accurately.

Ability to accurately type and operate a 10-key calculator.

Ability to sit or stand in one position for prolonged periods of time.

Ability to maintain Accounts Payable records and backup in an organized and proficient manner.

Required Education and Experience

Associate Degree in Accounting or 3 years of recent experience working in a full-cycle, moderately complex corporate or municipal accounting office.  Combination of both degree and experience is strongly preferred.

Government and fund accounting experience preferred