What are the responsibilities and job description for the Front Desk Staff position at Blue Jay Inn & Suites?
Job Summary
We are seeking a dynamic and friendly Front Desk Staff member to be the welcoming face of our organization. In this vital role, you will manage front office operations, provide exceptional customer service, and ensure smooth administrative workflows. Your energetic approach and organizational skills will help create a positive environment for visitors, clients, and team members alike. This paid position offers an exciting opportunity to develop your office management expertise while supporting daily operations with enthusiasm and professionalism.
Duties
- Greet visitors, clients, and staff with a warm, professional demeanor, ensuring they feel welcomed and valued
- Operate multi-line phone systems efficiently, directing calls accurately and courteously using proper phone etiquette
- Manage appointment scheduling and calendar coordination to optimize office flow and meeting arrangements
- Handle incoming correspondence, including emails, mailings, and deliveries, with attention to detail and promptness
- Maintain organized filing systems, perform data entry tasks, and ensure accurate record keeping using Microsoft Office and Google Workspace tools
- Assist with clerical duties such as proofreading documents, preparing reports, and managing office supplies inventory
- Support administrative tasks like bookkeeping using QuickBooks, managing invoices, and performing basic bookkeeping functions
Experience
- Prior office management or administrative experience is highly preferred
- Proven customer service background demonstrating strong communication skills in person and over the phone
- Familiarity with multi-line phone systems and professional phone etiquette
- Proficiency in computer literacy including Microsoft Office (Word, Excel), Google Workspace (Docs, Sheets), data entry, and filing systems
- Bilingual abilities are a plus to effectively serve diverse clientele
- Experience with clerical tasks such as proofreading, calendar management, bookkeeping, and time management is desirable
- Personal assistant or front desk support experience will be considered an asset
Join us in creating a vibrant workplace where your organizational talents shine! This role is perfect for motivated individuals eager to develop their administrative skills while providing outstanding support to our team. We value energetic professionals committed to delivering excellent customer support in a fast-paced environment.
Pay: $10.00 - $15.00 per hour
Work Location: In person
Salary : $10 - $15